What's New?
This section lists recent enhancements to WorkNotes:
- Streamlined "Add/Delete/Rename Pages" function will make this "Update Index" button easier to use.
- More Holiday & Other Graphics: More holiday graphic icons have been added to the Worknotes Graphics Library - see the "Holiday/Seasonal" category of the Graphics Library.
Also, buttons with the basic page type name (e.g., "Homework") written on it have been added to the Graphics Library - see the "Page Names Buttons" category of the Graphics Library. Using the Customize Home Page button on your Update Index page, you can select the "Graphics Only" option so you won't have redundant text under the button icons on your Home Page. You can use divider lines with matching colors - see the bottom of the divider lines selection list on the "Change Background and/or Divider Line" page.
- Three Column Links page type has been added: These pages are similar to the Links pages, however, you can have three columns of links and/or text and any entry can be made to be a header entry.
- Photos/Docs pages and Links Plus pages can have more entries: You can now increase the number of entries per page from 15 to 30 or 50. (If the Update Photos/Docs page appears messed up after increasing the number of entries, see below.)
"Old" Photos/Docs pages will have to be submitted/updated once before this option appears above the password section.
- Add Music or other media to your Home Page: You can now add music or other media to a classic (i.e., non-frame style) Home Page - see below.
- "Printable version" of Calendar and Schedule pages: New Calendar and Schedule pages will have a link at the bottom of the page for displaying a "printable version" of the page (i.e., just the variable contents will be displayed against a white background) and you or the viewer can use your browser's Print option to print the "printable version". For "old" Calendar and Schedule pages, you can add this "printable version" link by going to your Update Index page and clicking on the Re-Generate Web button near the bottom of the page.
- Slate page adds music stamps: New Update Slate pages will have an option for changing the original set of stamps to a set of music stamps (e.g., G Clefs). For "old" Update Slate pages, you can add this option by going to an Update Slate page and submitting an update to that page. Additional sets of stamps are planned.
- All Purpose pages: A new page type has been added, namely, All Purpose pages. These pages are similar to the Notes With Text Formatting pages, but can be updated with more browsers such as Netscape and Safari and they support more functions. See details
- Uploading Texas Instruments Calculator Device and Software Files: WorkNotes now permits uploading many calculator device files for the TI-83/84 Plus family of calculators, TI-73 and TI-89 model. Uploading for some Texas Instrument software (TI-Interactive, TI-Navigator [Learning Check Creator, Class Analysis]) is also possible. See details
- Import Gradebook Exports of Web Pages: A new folder/multi-file upload facility is now available on the Update Confidential pages. This is primarily for uploading viewer grades web pages produced by gradebook programs.
- The space allocated to each web for uploaded files has been increased from 7.5 Megabytes (7,500KB) to 10 Megabytes (10,000KB).
- Slate pages free trial period extended through the 2005-2006 school year (i.e., to 9/1/06).
- Links pages and Links Plus pages can have more entries and regular text can be substituted for the target web address as the "live" link:
You can now increase the number of links per page from 24 to 48 or 99. (If the Update Links page appears messed up after increasing the number of entries, see
below.)
"Old" Links and Links Plus pages can optionally be converted to a new style. The new style allows the user to specify regular text to be used for the live link in place of the target web address (URL). As an example, Mrs. Applebee's new style link page shows the 1st two entries using descriptions for the link in contrast with the next three entries which use the web address as the link.
"Old" Links and Links Plus Update pages will have to be submitted/updated once before these options appear above the password section.
- Calendar pages can have more entries:
See details below.
- New Web Look:
You can now convert to a Frame Style web. See details below.
- Slate Page Enhancements:
Stamps have been added to the Slate page. By clicking on the stamp tool (lowest one on the left) and then clicking on the Slate canvas, one can place a copy of the current stamp on the canvas. The current stamp, a small graphic icon, is shown in the lower right corner. Click on the current stamp to display the set of stamps and select a new current stamp. Other recent enhancements to the Slate page are shown below:
- Slate pages now have a larger display area for worksheets.
- Viewers no longer need to log in to print their Slate page work. Viewers have never needed to log in to draw and email you their work. Logging in to a Slate page is now only needed if viewers need to save their work - e.g., for a complex task requiring multiple sessions/updates.
- Word Search and Number Block Puzzle Generators:
You can now generate Word Search and Number Block puzzles. See details below.
- Importing Confidential Info Enhancements:
You can now Import a file of grades or confidential info into the Confidential page. See the Grades Import Instructions page.
- Response page - exporting grades files and other enhancements:
When you collect responses in a batch, an additional file can be created that can be imported by a Confidential page, spreadsheet, word processing program or some gradebook programs. See an Update Response page for more details. If you have an "old" Update Response page that does not have a Collect Viewer ID checkbox in the Options section, submit it and one will be added.
You can now also specify that the name must be filled in before the viewer submits his/her response. If you have an "old" Update Response page that does not provide this option, just use the Submit button once to do an update and it will appear. In addition, if you select having an Email Address text box on the response page, the viewer must enter something in that box before the viewer can submit his/her response.
- Get Password:
On your Update Index page, the text link "Change Password/GetPassword" takes you to a page where you can click a button to get your password emailed to the email address in your web. Unlike the "old" Password Utility, you don't even need to enter your web address as the system will be able to tell which web is requesting the password.
- New Ways to Enhance the Look of Your Web:
You can now select a Color Theme for your web to get some additional color accents and a coordinated look for your whole web including the Home Page. You can use related enhancements to modify certain aspects of your web's appearance (e.g., font family, color, size) whether you have selected a Color Theme or not. See below.
You can now also choose whether to have 3, 4 or 5 graphic icons per row on the Home Page - see the instructions for Customizing the Home Page below.
- NewsFlash Pages Enhancements:
Recent enhancements are:
- You can have up to 7 NewsFlash pages and the page has been enhanced to address web owners' requests - see below.
- You can specify the email's Subject and "From" name and override the default settings.
- You can add a button to your NewsFlash page that allows viewers to enter their email address and add it to that NewsFlash page's distribution list.
- Password Protect Photos:
You can now password protect Photos/Docs and Gallery pages. See details below.
- Deleting Multiple Uploaded Files Made Easier:
A list of all your uploaded files will be displayed and you can select as many as you want to delete at one time.
- Easier selecting graphics from the Graphics Library:
The "Update Graphics - Select From Graphics" page now has "Library" buttons which when clicked show an array of thumbnail graphics from the Graphics Library. You select graphics by clicking on the thumbnail picture.
- Uploading Your Own Web Pages:
A new way to upload web pages that were created outside of WorkNotes has been added. You can now upload a web page file using your Update Index page's Add Photos/Docs button - see below.
- New "Table" (or "Schedule") page type added:
The Table page type would
typically be used for the weekly schedule. One might also use this page type for various other small
tables.
- List Pages Added:
These pages were specifically designed to make it easy
to create Supply List and/or Wish List pages. See below.
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Updating My Web Pages
Q. How do I update the text on my pages?
A. To update any page (e.g., Notes, Announcements) click on the top divider line on
that page. This will take you to a page where you can enter your updates. (When you first
created your web site you chose a background and divider line. The divider line may be a
colored bar, or it may be a pattern. There is a top and bottom divider line on each page.)
Q. How come I sometimes can't see my updates? Is there a delay
before they show up on my web?
A. No - all changes are made immediately - as soon as you get the Confirmation page
that your update was successful, then viewers will be able to see the changes. However, if
you view a page (e.g. Notes), then go to the Update Notes page and make changes, and
then click back on Notes, you may need to click on your browser's Reload or
Refresh button to see the updated version. The Reload/Refresh button forces the browser to
get the latest version of the page it's currently displaying. (Sometimes, especially when
using Netscape, one must hold down Shift while pressing Reload or hold down Ctrl while
pressing Reload, in order to view the latest version of the page - Mac users should try holding down Option while
pressing Reload.)
Similarly, if you go back to do a second update for the Notes page, check
that the Update Notes page shows the latest changes. If not, Reload/Refresh the Update
Notes page.
A rarer case is if your organization's network has been set to retrieve pages from
its cache (memory) instead of from the Internet. If you are connected to the organization's
network and Reload does not display the latest version of your pages, then ask the person
in charge of the organization network to "not cache pages" or at least "not cache
pages from BOTH WorkNotes.com AND www.WorkNotes.com". This will help all using WorkNotes at
your organization. Any interactive Internet application will be affected in the same way if the
organization's network employs caching.
Q. Why is that sometimes I can not Paste into the Update pages
input text boxes?
A. First, if you are Pasting a large amount or the input text box already contains a
large amount, the Paste might exceed the limit discussed below. If you
are Pasting an amount that will cause your browser's limit for an input text box to be
exceeded, then NONE of the text to be Pasted will be added to the input text box.
Second, if what you Copied contains a graphic or a chart or some other
non-text object, then your browser may reject the whole Paste. You would have to first
eliminate any non-text objects from what you copy. Generally speaking, Copying HTML is OK.
Q. Is there a limit to the amount of text I can enter on a page?
A. There is a limit of about 102,400 characters per input text box. If you are
continuing to add to already large amounts of text in the input "textarea",
please save a copy of your text on your own workstation.
If you are using a Notes With Text Formatting type page, the HTML tags that are generated to implement the text formatting can build up if you continue to edit and never clear the input text area. If you hit this problem, do the following:
- Using Internet Explorer, go to the View page (not the Update page) and with your mouse cursor select all your text and copy it
- paste that text into a new WORD document - before you paste, select the single character in the new document and set the font size to 12
- go to the Update page and Select All of your text using the browser's menu bar and Cut or Delete that selection
- go back to the WORD document and Select All and Copy and then paste that into the now empty Update page's text box and Submit the update.
Q. The block of text I entered had some very short lines when
displayed on the View page. What can I do?
A. If you update a page using two different browsers, then short lines can occur
because of the differences between the way different browsers handle word wrapping.
"Different" browsers can be any difference - for example, Internet Explorer 5
for the Mac is different than Internet Explorer 5 for the PC and even different than
Internet Explorer 4 for the Mac. (Note that when you move to a new version of AOL a new
browser may be used.) Try to use the same browser to update any given page.
Second, if you paste text that has been copied from another source AND that
text contains "hard" end of line characters, then those imported end of line
characters can cause short lines.
To get rid of "old" short lines, go to the update page and place the
cursor at the end of the short line and hit delete. That should bring the following line
up. You may have to continue eliminating new short lines until you reach the end of the
paragraph.
Should you experience the short line problem and it cannot be explained by the
points above, please contact us at Support@WorkNotes.com
and tell us whether you are using a PC or Mac and what browser you are using including
version number.
Q. The text I entered did not wrap it just kept going off to the
right. What can I do?
A. While viewers (e.g., viewers) can use any browser or workstation to view WorkNotes,
web owners using WebTV and outdated browsers (e.g., AOL 3, Internet Explorer 3, Netscape 1)
or non-standard browsers may have this problem when entering new, or editing old, text.
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Customizing My Web (Change Email, Graphics,
Title, Home Page, "Fixed" Text, Add/Delete/Rename Pages, Color Themes/Styles/Fonts)
Q. How do I customize my web on WorkNotes?
A. For any change except entering text on a page, click the bottom divider
line of any page to go to your Update Index page. On the Update Index page, scroll down
and click on the button that seems most appropriate and follow the instructions on the
page that appears. The changes you can do for each button are summarized below, but more
information will be found when you click on each button:
- Change Graphics: You can change your Home Page graphics. You can also add a
graphic to the "About the ..." page, Notes/Announcements pages and
Notes With Text Formatting pages. You can choose a graphic from our graphics library or use one of your own that you have uploaded. (Note that to change your View pages' background or divider line using the Graphics Library selections, you would use the "Color Themes/Styles/Fonts" button.)
-Color Themes/Styles/Fonts: You can select a Color Theme for your whole web, select a new background or divider line from the Graphics Library or change the font family, font color and font size used throughout your web for the page title, headings, your text and navigation bar. Note: To change your Home Page's background use the Customize Home Page button.
- ChangeName/Email Address: You can change the title that appears
on top of your web pages, change your email address, allow/disallow viewers emailing you
from your web site and/or rename the email facility for the navigation bars that appear
near the top of each page. It is important that you update this page if your email address
changes - even if you don't allow viewers to email you from your web - because we use
this address to inform you of WorkNotes enhancements, and also to mail your
password, if you forget it, for the NewsFlash and Response pages, payment status if using
a credit card, etc.
- Add/Delete/Rename Pages: Your WorkNotes site is created with a
base set of 6 pages. You can add extra pages, remove others and rename pages as needed.
For a list and description of the different page types, see http://WorkNotes.com/IntroWNPages.htm.
- Customize Home Page: You can add a link to your organization's web site on your Home
Page. You can change the color of the top banner or background. You can reorder the sequence of the page icons on the Home Page. You can select whether the links to other pages on your Home Page be graphics plus text or just graphics or just text. You can specify whether you want 3, 4 or 5 graphic icons per row. You can add a Footnote to the Home Page. You can also add a visit counter but note that this will track the number of times
that your Home Page is visited; it does not count visits to your other pages. You
can also reset the Visit Counter. You can add "Meta Tags" that give a description of your web and
keywords that might be used by potential visitors to find your web. "Spider" search engines will use that
information to enter your web into their indices.
- Change Fixed Text: In addition to the page title and the page name, some pages
(e.g., About The ...) have pre-defined text such as section headers. This "fixed" text used
to be changed using this page, however, now these changes are done using the affected page's Update page (e.g., Update Web owner).
Q. My Update Index page is missing one or more of the buttons that are referred to in this Help page! How can I add the missing buttons?
A. Scroll to the bottom of your Update Index page and click the "Re-Generate Web" button and any missing buttons should appear. However, note that the "Password Protect Photos/Docs" button will not appear unless your web has active Photos/Docs or Gallery pages - it is also NOT available to WebQuest webs. WebQuest webs are also NOT eligible for the "Puzzle Generators" button.
Q. How do I know which page type to use and what the resulting page
will look like?
A. The different page types are described at IntroWNPages.htm.
Some examples are shown in the Sample Web. The page names
and update page's structure also give guidance as to what the page's purpose and look will
be.
Q. How come I sometimes can't see my updates? Is there a delay
before they show up on my web?
A. No - all changes are made immediately - as soon as you get the Confirmation page
that your update was successful, then viewers will be able to see the changes. However, if
you have viewed a page (e.g., Notes), then make changes and go back to Notes, you may
need to click on your browser's Reload or Refresh button to see the updated version. The
Reload/Refresh button forces the browser to get the latest version of the page it's currently
displaying. (Sometimes, when using Netscape, one must hold down Shift while pressing
Reload or hold down Ctrl while pressing Reload, in order to view the most recent page.)
Similarly, if you go back to do a second update, check that the Update page
shows the latest changes. If not, Reload/Refresh the Update page.
A rarer case, is if your organization's network has been set to retrieve pages from
its cache (memory) instead of from the Internet. If you are connected to the organization's
network and Reload does not display the latest version of your pages, then ask the person
in charge of the organization network to "not cache pages" or at least "not cache
pages from WorkNotes.com". This will help all using WorkNotes at
your organization. Any interactive Internet application will be affected in the same way if the
organization's network employs caching.
Q. I've lost all (or some) of my page icons on my Home Page. How
do I fix it?
A. You may have gone to the Customize Home Page and clicked on "Special
Order" for your Home Page icons and then either left some or all of the page sequence
numbers blank or made some other error in specifying the order of your page icons. To fix,
click on the bottom divider line of any page to go to your Update Index page. Then click
on the Customize Home Page button to go to supply the missing info.
OR - If you delete a page, the associated icon will no longer appear on the
Home Page. If you delete all your pages, no icons will appear on the Home Page. In that
case, to go to your Update Index page to add back in pages or delete your web entirely,
you will need to go to your browser's Location bar and modify the web address there by
typing in "Update.htm" at the end of the web address, replacing
"index.html" if it's there and then hit Enter.
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Email
Q. How do I change my email address?
A.You would follow the general procedure for all customizations as described in the
1st question of the Customize Web category above including
the specifics described in that question's Change Name/Email section.
Q. How do I allow or disallow viewers emailing me from my web
site?
A.You would follow the general procedure for all customizations as described in the
1st question of the Customize Web category above including
the specifics described in that question's Change Name/Email section.
Q. How do I rename the email facility in the navigation bars at
the top of each page?
A.You would follow the general procedure for all customizations as described in the
1st question of the Customize Web category above including
the specifics described in that question's Change Name/Email section.
Q. Why doesn't my email link work?
A. First, click on the email icon on your home page. If it brings up a message text
box, see if you have a typo in your email address. If you do, then, to fix the error,
follow the general procedure for all customizations as described in the 1st question of
the Customize Web category above including the specifics
described in that question's Change Name/Email section.
Alternatively, if you click on the email icon and you get an error message
that "no mail facility is found" (or similar message), then this means that the
email function is not linked to your computer's browser. On some organization computers, this is
disabled because emailing from the organization's network is not allowed.
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Upload Photos/Graphics
Q. How do I upload photos/graphics and use them in my WorkNotes site?
A. To upload a photo/graphic file, go to your Update Index page by clicking on the bottom divider line of
any regular page of your web. On the Update Index page, scroll down and click on the Add
Photos/Docs button. Instructions will be on the resulting page.
Use Your Photos/Graphics: Uploaded photos/graphics can become part of your web in several ways:
- Add to a Photos/Docs Page:
Your web can have up to seven Photos/Docs Pages. You can add links on the Photos/Docs page to your uploaded photos/graphics. Your viewers can click on those links to view the photos/graphics. You can
list up to 15 photos/graphics (or other) files per page. For an example, click here.
To add a Photos/Doc page, go to your Update Index page and click on the Add/Delete/Rename
Pages button. On the resulting page, add a Photos/Docs page by putting a check mark in
the appropriate box. Once you've added a Photos/Doc page to your web, the procedure is
similar to updating any other WorkNotes page: go to that page and click on the top
divider line to get to the Update Photos/Docs page. Further specific instructions will be
on that page.
- Add to a Gallery Page: Your photos/graphics can be displayed on up to seven Gallery pages.
The Gallery page differs from a Photos/Docs page in that the photos are displayed without
the viewer clicking on a list. For an example, click
here. To use this page type, go to your Update Index page and click on the Add/Delete/Rename
Pages button. On the resulting page, add one or more Gallery pages by putting a check
mark in the appropriate box. Once you've added a Gallery page to your web, the procedure
is similar to updating any other WorkNotes page: go to that page and click on the top
divider line to get to the Update Gallery page. Further specific instructions will be on
that page.
- Change Home Page Icons, Background, Divider Lines: You can use your uploaded graphics as page icons on your Home Page (for a non-Frame Style web) or for your pages' background or divider lines. To do this, go to your Update Index page and click the Change Graphics-Select From Uploads button and select the uploaded photo/graphic that you want to use for a specific entry. * Note that when you use your own graphics, you need to be sure they are the right size for how you plan to use them.
- Add Photos/Graphics To the Top or Bottom of a Notes or Notes With Text Formatting page: To do this, go to your Update Index page and click the Change Graphics-Select From Uploads button and select the uploaded photo/graphic that you want to use for a specific page.
- Use an Uploaded Graphic Anywhere on Any Page : By adding a single, simple HTML tag to any of the text input boxes for any update page, you can add a photo/graphic to the contents area of any page - see examples of photos and the HTML used.
Copyright: When uploading files, it is your responsibility to act in accordance
with the copyright and trademark laws of the United States.
Q. How do I edit the graphics I have uploaded to my web site for
use on my Photos/Docs page, Home Page or Web owner page?
A. The best way is to edit the graphic on your workstation with a graphics program and
to then re-upload the edited graphic. In addition, WorkNotes allows you to edit
your gif, jpg, bmp and png graphics. To use this facility, go to your Update Index page
and click on the Resize/Edit Photos button and follow the instructions on the resulting
page. Remember to Save your photo/graphic to your workstation before editing!
Q. Some gif files I uploaded awhile ago do not appear in the list of editable/resizable file. What can I do?
A. If your "old" uploaded gif files do not appear in the list of editable/resizable files, just go to your Update Index page and use the Add Photos/Docs button to upload or re-upload a file or use the Delete Photos/Docs button to delete an obsolete uploaded file to regenerate the list.
Q. How do I get to the WorkNotes Graphics Library?
A. The WorkNotes Graphics Library is at http://WorkNotes.com/Graphics/Library.htm.
A link to the library is also on the "Change Graphics - Select From Library" page
under where it says "Graphics For Home Page And Other Pages".
Q. How do I add graphics and other media files to my Notes pages?
A. You can add a centered graphic to the top and/or the bottom of any Notes type
page or any Notes With Text Formatting type page. In addition, for those two page
types, you can also add a media file at the top. To add the graphics or media files
to a Notes page, you also go to your Update Index page and then click on either the
Change Graphics - Select From Library button or the Change Graphics - Select From Uploads
button and use the resulting page to add the graphic.
Q. How do I replace a picture on my "About The ..." page, Notes pages
or Home Page with no picture?
A. Go to your Update Index page (by clicking on the bottom divider line on any regular
page) and click on either the Change Graphics - Select From Library button or the Change
Graphics - Select From Uploads button and then on the resulting page blank out the
graphic file name for that picture.
To eliminate ALL graphics on your Home Page, go to your Update Index
page and click on the Customize Home Page button. On the resulting page, in the
section entitled Select Home Page Style, choose Text Only and then Submit.
Q. I uploaded some graphics to my web site and put them on one of
my web pages, but I (or some of my viewers) can't see them on my web pages. How can I fix
it?
A. If you were using AOL when you acquired the graphics from some other web site, the
problem may be that AOL translated the graphics file into its own proprietary file format,
that AOL and some, but not all, other browsers can see. To solve the problem re-download
the graphics from the original source while NOT using AOL and then re-upload those
graphics to your web site. Or use AOL and turn off the "Use Compressed Images"
option which is under the "Show Images" option and re-download and re-upload the
graphics.
Q. I'm trying to upload a file using my Photos/Docs page, but I
keep getting the Password Mismatch or Password Invalid response. What can I do?
A. Try clicking on the Submit button with the mouse rather than hitting Enter after
typing the password. If that does not help, please email us at WebDesign@WorkNotes.com and/or switch browsers
or upgrade to a later version of your browser.
Q. I'm having problems when I try to upload my photo/document.
What can I do?
A. Depending on the error message you received, try the following:
Invalid File Format:
Remove any blanks, periods (other than the period in the file extent), commas, percent signs or
other special characters from the file name before uploading. Also, especially if you are
using a Mac, make sure that the file extent in the file name (e.g., .gif, .jpg) appears in
the filename input box.
If you are trying to upload an unusual file type, email the file name,
including the file extent, to WebDesign@WorkNotes.com
so we can see if it's an acceptable file type.
Not enough space left:
Reduce file size
- Graphics files should be in GIF or JPG format.
- The JPG format is usually best for photos, whereas the GIF format is usually best for
drawings.
- Generally, the maximum dimensions for an image should be 640(width)x480(height) pixels.
This is because many people use monitors that are 15-17 inches in size, and larger images
may not fit well on their screens. Today's digital cameras often take pictures at
1600x1200 pixels or more. Most graphics software allows one to easily scale down the
physical size of images. This can also greatly reduce the file size.
- In order to reduce your graphic's file size without losing viewing quality, you can save
the graphic at a "lower quality" setting (meaning increased data compression).
This can dramatically reduce the file size.
- For GIF graphics, try reducing the number of colors used. The GIF format allows for a
maximum of 256 colors, but often only 32 or 64 colors are necessary to obtain acceptable
viewing quality. Most graphics software offers an "Optimize" function that will
do this automatically.
- Scanners often use a resolution of 300 DPI (Dots Per Inch). This is ideal for printing
out the resulting file at high quality, but causes the file size and dimensions to be much
too large for online use. This is because many computer monitors display 72 DPI. Thus, the
initial high resolution picture's height and width will increase by a factor of more than
4 and the picture area will increase by a factor of 17 to 1 when displayed on the
Internet. If you have a program like Adobe Photoshop or photo software that comes with a
scanner, you can shrink the width and height by a factor of 4.
No Errors - But Doesn't Show or Disappears
Alternatively, if you do not get an error message, but you do not see your uploaded
photo/doc or some photos "disappear", then:
- If you are viewing your web pages or photos for a 2nd time in your current Internet
session, remember to click on Refresh/Reload (or shift-Refresh, shift-Reload) when you go
to see the updated information whether its a web page or a graphic that's being displayed.
For example, if you upload an edited version of an existing photo, you will not see the
edited version unless you Reload/Refresh.
- Be careful about uploading a new file with the same name as an old file - especially if
you use a digital camera that generates the same set of file names (e.g., Mvc-0001f.jpg)
for each set of photos. If you don't take care, when you upload a new photo for one slot,
you may overlay an old photo in another slot.
Q. I have a Mac and I tried to upload what I know is a valid
file, but I got the Invalid File Type error message. What's wrong?
A. The problem may be that your Mac system is not including the file extent in the
file name of the file you are trying to upload. If you try to upload a file that does not
have a valid file extent in the file name, you will get the Invalid File Type message. On
the Mac, in OS9 (which is what most people still use), file extents are not used/needed by
default, special metadata is used instead. Some programs do add the file extents and some
don't. With the newer Mac OSX, which is Unix based, file extents are always used, but they
are hidden by default. When you upload any file, the file extent must show in the filename
text box (to the left of the Browse button). So you may have to add the file extent
manually (if it's missing). Or, to avoid the problem altogether, set the system to always
show the file extents by going to the Finder menu, selecting Preferences, and then
clicking on the checkbox next to "Always show file extensions".
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Upload Music
Q. How do I upload music and use it in my WorkNotes site?
A. To upload a music file, go to your Update Index page by clicking on the bottom divider line of any regular page of your web. On the Update Index page, scroll down and click on the Add Photos/Docs button. Instructions will be on the resulting page.
For a viewer's browser to be able to play a media file (e.g., music,
video), the browser must be able to recognize the file type and invoke the appropriate
media control. For standard media file types, browsers are already pre-configured. For PCs, Windows Media Player is usually invoked and for Macs, QuickTime.
Use Your Music: Uploaded files can become part of your web in several ways:
- Add to a Photos/Docs Page: Your web can have up to seven Photos/Docs Pages. You can add links on the Photos/Docs page to your uploaded music. Your viewers can click on those links to play the music. You can
list up to 15 music (or other) files per page.
To add a Photos/Doc page, go to your Update Index page and click on the Add/Delete/Rename
Pages button. On the resulting page, add Photos/Docs pages by putting a check mark in
the appropriate box. Once you've added a Photos/Doc page to your web, the procedure is
similar to updating any other WorkNotes page: go to that page and click on the top
divider line to get to the Update Photos/Docs page. Further specific instructions will be
on that page.
- Add Music To a Notes or Notes With Text Formatting page or Home Page for a non-frame style web: To do this, go to your Update Index page and click the Change Graphics-Select From Uploads button and select the uploaded music/media file that you want to use for a specific page.
- Use an Uploaded Music Anywhere on Any Page : By adding a single, simple HTML tag to any of the text input boxes for any update page, you can add a link to music in the contents area of any page.
Copyright: When uploading files, it is your responsibility to act in accordance
with the copyright and trademark laws of the United States.
Q. What's the best approach for uploading music files?
A. You upload music files using the same approach as for photos, documents or other
files. In our opinion, the best format to use for music files on your web site is MP3. MP3
offers a variety of compression settings, and these settings allow one to choose an
appropriate file size and sound quality. The most common compression setting for MP3 is
128kbps/stereo, but that takes up about 1MB per minute, which would be too large for use
on your web site, and would take a while for viewers with a modem connection to download.
A MP3 compression setting that allows acceptable sound quality and a small file size would
be 64kbps/mono MP3, which takes up around 400KB per minute. Most programs that create MP3
files allow you to choose the compression setting - sometimes under the
"Advanced" option.
The most common way to convert music to an MP3 would be to have a CD of the
music, insert the CD into the computer, and then have the MP3 program convert the music
from the CD to a MP3 file. Make sure that you use the MP3 format instead of the WMA
format. If you are using Windows, some programs are set by default to create files in the
WMA (Windows Media) format. The WMA format is much less compatible with different types of
computers, and is also less commonly used than MP3 - for a Mac, WMA requires the Mac
Windows Media Player, which doesn't come with Macs and is not used by many.
If you experience difficulty converting music to an MP3 file, we can provide
you with a bit more assistance, but please include the name and version number of your
Operating System and MP3 Program.
There are other options such as RealAudio. Although RealAudio files are
compact, it may not be right for your web because it requires the RealPlayer to play,
which not everyone has, and because one would need to buy the version of their software
that allows creating files.
In contrast, MP3 can easily be played on just about any computer made within
at least the past 5 years, completely cross-platform, with no need to download any extra
software. Most computers should be able to create MP3 without any extra software and there
are other free options for creating MP3's if they are needed. They should all have
adjustable settings for bit rate.
A MP3 that is encoded at 32kbps/mono doesn't have great sound quality, but it
is listenable to, and has a size of about 200K per minute versus a stereo .wav from a CD,
which is 10MB per minute.
Common MP3 players/encoders are MusicMatch Jukebox and Windows Media Player on
PC, and all Macs come with iTunes.
Another option would be for you to use MIDI files to make music available on
your site. MIDI files are similar in concept to a piece of sheet music, in that they
contain the music notes for the computer to play, not the actual music. Because of this,
nearly every MIDI file is very small, under 100KB in file size. There are 1000's of free
MIDI files available online, just try a search for "free MIDI files" on your
favorite search engine. MIDI files are easily played on just about any computer. Please
note that since MIDI files do not contain actual music, so you cannot convert a
prerecorded song on a CD to a MIDI file.
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Upload Web Pages
Q. How do I upload web pages created outside of WorkNotes to my WorkNotes site?
A. You can upload web pages and simply add links to those web pages on your normal WorkNotes pages or you can have your uploaded web pages be integrated into your web to varying degrees. Both approaches are described below:
- Upload web pages that will simply be linked to by other pages: To upload web pages to be used in this way, go to your Update Index page by clicking on the bottom divider line of any regular page of your web. On the Update Index page, scroll down and click on the Add Photos/Docs button. Instructions will be on the resulting page. The web page's filename will remain the same when uploaded this way so that sets of uploaded web pages that link to each other by relative addressing will still have working links. (You won't be allowed to upload any pages with filenames that conflict with WorkNotes page names such as "index.html" so you will have to rename any such filenames.)
You can add links on a Photos/Docs page to your uploaded web pages. Your viewers can click on those links to view the uploaded web pages. You can list up to 15 web pages (or other) files per page.
To add a Photos/Doc page to your web, go to your Update Index page and click on the Add/Delete/Rename
Pages button. On the resulting page, add Photos/Docs pages by putting a check mark in
the appropriate box. Once you've added a Photos/Doc page to your web, the procedure is
similar to updating any other WorkNotes page: go to that page and click on the top
divider line to get to the Update Photos/Docs page. Further specific instructions will be
on that page.
You can also easily add links to your uploaded web pages using your Links, Links Plus or Notes With Text Formatting pages. The URL that you enter for an uploaded web page is simply its file name (including file extent - .htm or .html).
Also, by adding a single, simple link HTML tag to any of the text input boxes for any update page, you can add a link to an uploaded web page to the contents area of any other page.
- Upload web pages and integrate them into your site: Unlike the method for uploading described above, you first need to add a MyPage or an HTML Page to your web and then use that page's Update page to upload your web page file. To add a MyPage or an HTML Page to your web, go to your Update Index page and click on the Add/Delete/Rename
Pages button. On the resulting page, add a MyPage or an HTML Page by putting a check mark in
the appropriate box.
The uploaded web page becomes like any other web page in your web. The procedure for adding initial content or
changing the content of a MyPage or an HTML Page is similar to how you update any other
page in your web, namely, you go to that page's Update page and Submit the update - in
this case, Submit uploading your HTML file.
- MyPages allow you to upload and add your own web pages without any changes being
made to those pages. For an example, click here.
- HTML Pages also allow you to upload and add your own web pages. However, in
contrast to MyPages, HTML Pages will be transformed to look like your other WorkNotes
pages (i.e., same background, divider line and navigation bar). For an example, click here. (If a page contains scripts in the Head section or contains Style Sheets, you may have to upload it as a MyPage to include these functions.)
- General Tips On Uploading Web Pages Generated From Documents:
- Text Only: The primary purpose for saving documents in HTML format is to allow ALL
your viewers to see your documents, regardless of whether or not they have the program you
used to create the document. Uploaded Web Pages should be standalone, text-only web pages
with no graphics. (If you wish to convert documents containing graphics, please see the
next paragraph.)
- Web Pages With Graphics: An HTML file does NOT "contain" graphics. All
graphics displayed in a web page must be uploaded as separate files as described above in the entry on uploading photos/graphics. Hence, if a document with
embedded graphics, including special backgrounds, is Saved As HTML, an HTML file will be
created and a separate graphics file will be created for every embedded graphic. So, in
addition to uploading the HTML file as discussed above, you need to find the generated
graphics files and upload them as well. Web addresses can NOT contain blanks and certain special characters so be sure that both your HTML file names and the graphic file names they refer to do NOT contain blanks or illegal special characters.
- WORD and EXCEL Documents As Web Pages: Standard format documents such as Word and Excel documents should be uploaded
in their native file format and added to Photos/Docs pages, especially for
"complex" documents created with the newer versions of these products. However,
if you are going to use Save As HTML for Word or Excel documents, here are a few tips.
For older versions of WORD, the graphic files that are generated when doing Save as HTML are
given names like Img0001.gif and are saved by Word on your workstation in the same
directory as the HTML file.
For newer versions of WORD, these graphics files are
given names like Image001.gif (or .jpg or .png). Since Microsoft may reuse filenames when doing Save As
Web Page, be careful that when you upload these graphics files and other auxiliary files, that
they do not have the same filenames as previously uploaded files, otherwise the earlier
files will be overlain and this will effect the other Saved As Web Page files in your web. In addition, you should keep
Microsoft from saving the associated graphics files in subdirectories. To accomplish these things, do the following:
- As the you do the following procedure, be sure that the file name that you provide when Saving As Web Page does NOT contain any characters that are illegal in a web address (i.e., contains none of the following: blank space, "\", "/", "<", ">", "*", ":", "?", "#", "&", "@", "|", "%", " ", ",", "'")
- Select "Save As Web Page" in the File menu.
- In the resulting "Save As" window, there is a Tools menu in the upper right corner. Click this menu to activate the drop-down list.
- Select Web Options in the drop-down list in the Tools menu.
- In the Web Options window, select the Files tab.
- Uncheck the check box next to, "Organize supporting files in a folder". Once this box is unchecked, all graphics files (and other supporting files) will be created with unique filenames when a document is saved. This will allow the uploaded page to link to the files correctly.
The Microsoft "Save As Web Page" function used to produce straightforward HTML, hwever, newer versions of WORD and EXCEL produce unnecessarily complex HTML especially for files containing graphics and these pages may not work when uploaded as HTML Pages, but must be uploaded as MyPages or uploaded using your Update Index page's Add Photos/Docs button and linked to from a Photos/Docs page or some other page.
- Special Formatting: Note that HTML does NOT support the EXACT same degree of text
or table formatting as a word processor or a spreadsheet program, so the fancier your
document, the more likely that the Saved As HTML page will not look exactly the same as
your original document - you may have to adjust the original document to get an acceptable
look using trial and error. Particularly for the more recent versions of Word, you may get
a closer rendition of a page by using a MyPage as opposed to an HTML Page. If your document
is complex, you may also wish to view it in both Internet Explorer and Netscape (or AOL)
to be sure the Microsoft translation to HTML gives acceptable results for both browsers.
Copyright: When uploading files, it is your responsibility to act in accordance
with the copyright and trademark laws of the United States.
Q. I'm trying to upload a file using my MyPages or HTML Pages, but
I keep getting the Password Mismatch or Password Invalid response. What can I do?
A. Try clicking on the Submit button with the mouse rather than hitting Enter after
typing the password. If that does not help, please email us at WebDesign@WorkNotes.com and/or switch browsers
or upgrade to a later version of your browser.
Q. I'm using a Mac and I uploaded a Word file using my MyPages or HTML Pages and
strange characters appear in a few spots. What can I do?
A. Possibly, Word is set to output Western European(Mac) rather than Western European(Windows) which is the standard for both PC and Mac. If that's so, to fix the problem it is necessary for you to change a setting in
Microsoft Word's preferences. Please open up Word and select "Preferences"
from the Word menu. Then, select the "General" heading and press the "Web
Options..." button in the lower-right area of the page. On the "Web
Options" screen that appears, select the "Encoding" tab, and change the
"Save this document as:" setting to "Western European (Windows)" - you may
need to temporarily uncheck the "Always save Web Pages in the default
encoding" option to be able to make the change - make sure to place a check
back in the box after selecting "Western European (Windows)". Finally,
press OK to dismiss the "Web Options" screen, and OK again to dismiss the
Preferences screen.
If that does not help, please email us at WebDesign@TeacherWeb.com and/or switch browsers
or upgrade to a later version of your browser.
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Upload Documents/"Special"
Q. How do I upload a document or "special" file to my WorkNotes site?
A. Go to your Update Index page by clicking on the bottom divider line of any regular page of your web. On the Update Index page, scroll down and click on the Add
Photos/Docs button. Instructions for uploading files will be on the resulting page.
Use Your Document/"Special" file:
- Add to a Photos/Docs Page: Your web can have up to seven Photos/Docs pages. You can add links on the Photos/Docs page to your uploaded document/"special" files. Your viewers can click on those links to view or download the document. You can
list up to 15 document/"special" (or other) files per page.
To add a Photos/Doc page, go to your Update Index page and click on the Add/Delete/Rename
Pages button. On the resulting page, add Photos/Docs pages by putting a check mark in
the appropriate box. Once you've added a Photos/Doc page to your web, the procedure is
similar to updating any other WorkNotes page: go to that page and click on the top
divider line to get to the Update Photos/Docs page. Further specific instructions will be
on that page.
Note that when you upload a document/"special" file, it is NOT converted to web page format.
Unlike .gif, .jpg or .htm files, a document will not display in the browser. There are some
exceptions. If you upload a Word document, for example, and add it to your Photos/Docs
page, then when a viewer who is using Internet Explorer clicks on the document link, the
Word document will look like it's displaying in the browser due to the tight integration
of Word and Internet Explorer. However, if the viewer is using Netscape, Netscape may
open the document in a separate Word window (depending on the browser version). However,
many other, non-standard document types will just be downloaded to the viewer's PC/Mac
and the viewer will have to view them with a program that understands that document file
type. For example, if a viewer has Word on his/her workstation, he/she can use Word to
read many different document file types.
Alternatively, if the program that was used to create the document allows you
to Save As HTML, you may wish to use that option and upload the document as a web page so
that all can view it in their browser - see above.
Copyright: When uploading files, it is your responsibility to act in accordance
with the copyright and trademark laws of the United States.
Q. I'm trying to upload a file using my Photos/Docs page, but I
keep getting the Password Mismatch or Password Invalid response. What can I do?
A. Try clicking on the Submit button with the mouse rather than hitting Enter after
typing the password. If that does not help, please email us at WebDesign@WorkNotes.com and/or switch browsers
or upgrade to a later version of your browser.
Q. I'm having problems when I try to upload my document.
What can I do?
A. Depending on the error message you received, try the following:
Invalid File Format:
Remove any blanks, periods (other than the period in the file extent), commas, percent signs or
other special characters from the file name before uploading. Also, especially if you are
using a Mac, make sure that the file extent in the file name (e.g., .gif, .jpg) appears in
the filename input box.
If you are trying to upload an unusual file type, email the file name,
including the file extent, to WebDesign@WorkNotes.com
so we can see if it's an acceptable file type.
Not enough space left:
Reduce file size or delete or reduce file size of previosuly uploaded files. Graphics files can often be dramatically reduced in size - see above.
No Errors - But Doesn't Show or Disappears
Alternatively, if you do not get an error message, but you do not see your uploaded
photo/doc or some photos "disappear", then:
- If you are viewing your web pages or photos for a 2nd time in your current Internet
session, remember to click on Refresh/Reload (or shift-Refresh, shift-Reload) when you go
to see the updated information whether its a web page or a graphic that's being displayed.
For example, if you upload an edited version of an existing photo, you will not see the
edited version unless you Reload/Refresh.
- Be careful about uploading a new file with the same name as an old file - especially if
you use a digital camera that generates the same set of file names (e.g., Mvc-0001f.jpg)
for each set of photos. If you don't take care, when you upload a new photo for one slot,
you may overlay an old photo in another slot.
Q. I have a Mac and I tried to upload what I know is a valid
file, but I got the Invalid File Type error message. What's wrong?
A. The problem may be that your Mac system is not including the file extent in the
file name of the file you are trying to upload. If you try to upload a file that does not
have a valid file extent in the file name, you will get the Invalid File Type message. On
the Mac, in OS9 (which is what most people still use), file extents are not used/needed by
default, special metadata is used instead. Some programs do add the file extents and some
don't. With the newer Mac OSX, which is Unix based, file extents are always used, but they
are hidden by default. When you upload any file, the file extent must show in the filename
text box (to the left of the Browse button). So you may have to add the file extent
manually (if it's missing). Or, to avoid the problem altogether, set the system to always
show the file extents by going to the Finder menu, selecting Preferences, and then
clicking on the checkbox next to "Always show file extensions".
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All Purpose Pages
Q. What can the All Purpose page type be used for?
A. As the name implies, the All Purpose page type be used for a wide range of purposes. You can do text formatting, spell checking, table creation and update, create hypertext links and insert graphics/photos that you've uploaded to your site. For the HTML savvy, you can edit the HTML source - however, if you then encounter problems, you're on your own - please don't contact Support to correct problems caused by your updating the HTML.
Q. What hardware/software do I need to use an All Purpose page type?
A. All will be able to view the All Purpose page. To use the Update All Purpose page, your PC/Mac needs the latest version of Java - available free by going to http://www.java.com and clicking the "Download Now" button. Mac users will need OS X and Safari or the new Firefox 1.5b2 - or for older browsers such as Netscape 7.2, Firefox 1.0.6, Camino 0.9, Mozilla 1.7.12 on up, you can install the Java Embedding Plugin (a free plugin that enables Java 1.4 on Mozilla-based browsers that would otherwise use Java 1.3 -
http://sourceforge.net/projects/javaplugin/).
Q. The Upload All Purpose page didn't display properly. What can I do?
A. If you get an error message about security settings, or the Java control's window doesn't display or you get a blank screen, then you probably are using Internet Explorer and have changed the default security setting to "High". To get past the Internet Explorer blockage, see http://WorkNotes.com/HiSec/HighSecurity.htm.
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PowerPoint, Publisher
Q. How do I add a PowerPoint presentation to my web?
A. If all your viewers have PowerPoint, or the free PowerPoint Viewer, on their
workstations, you can just upload the PowerPoint presentation file (the .ppt file) to your
web using the Add Photos/Docs button on your Update Index page and then add it to the list
of photos/docs on your Photos/Docs page (see above).
When a viewer clicks on your PowerPoint presentation entry on your Photos/Docs page, they will see the
presentation with all it's PowerPoint functionality. If the viewer has Internet Explorer,
the presentation will be displayed in the browser window. If the viewer has Netscape, it
will offer the viewer the option to Open the presentation in a separate PowerPoint window
or to Save the presentation on the viewer's workstation. (Note: The PowerPoint Viewer
can be downloaded by any user at no charge from Microsoft's website at http://www.Microsoft.com.
Just type "PowerPoint Viewer" into the search box in the top right corner of the screen, and you will be given options for
downloads. The user should choose the version of the Viewer that was made for his/her system.)
[Most computers come with the ability to view PowerPoint presentations and if
some viewers' computers do not already have that capability, the free Powerpoint viewer
is readily available as discussed above. However, if you wish to post a PowerPoint presentation for viewers
who do NOT have either PowerPoint or PowerPoint Viewer on their workstations, you can do
so, but it's more complicated. There are two distinct approaches. First, you can use
File|Save As to save all slides as a set of separate GIF files and then upload those GIF
files using the Add Photos/Docs button on your Update Index page and then add those files
to the list of photos/docs on your Photos/Docs page (see above). If you
have chosen a non-solid color for your background for your slides, you may be able to
reduce the file size for each GIF file substantially by changing to a solid color
background for your slides prior to using Save As to produce the GIF files
Second, you can use PowerPoint's Save As HTML menu option, but PowerPoint
presentations are usually NOT simple, standalone, text-only HTML pages, hence, they
require varying levels of expertise to upload all the pieces correctly. If you have an old
version of PowerPoint such as '97, then it's relatively simple. You can upload the "Saved As HTML" html
files as web pages and upload any referenced graphics using the Add Photos/Docs button on your Update Index page (If one of the generated HTML pages is named Index.html, you will have to rename it before uploading it.) When you upload the
presentation as HTML pages, then all can view it in their browser whether they have a
PowerPoint program on their workstation or not. However, more recent versions of
PowerPoint that use Save As Web Pages instead of Save As HTML should NOT
be used as the output is too complex. ]
Q. How do I add a Microsoft Publisher document to my web?
A. There are several ways to place documents created with Microsoft Publisher
on your web site. First, if you are using the 2002 (or higher) version of
Publisher, the easiest option is to use the "Save As Picture" command,
selecting the .GIF or .JPG format. You can upload the resulting file (or
files) to your site using the "Add Photos/Docs" button on your Update Index as described above.
Then, add a Gallery or Photos/Docs page (using the "Add/Delete/Rename Pages" button) to your site to display the document.
Finally, go to the new Update Gallery or Update Photos/Docs page to select the picture file (or files). A link to instructions
is provided on each Update Gallery or Update Photos/Docs page.
If you do not have Publisher 2002 or higher available, you can use the "Save
as Web Page" option, and then upload the resulting .HTM or .HTML file to one
of your HTML Pages (or MyPages), as described above.
Alternatively, if you upload the html pages using the Add Photos/Docs button on your Update Index page, remember to change the file named "index.html" to some other name such as "main.html" before trying to upload it.
For Publisher 2002 and later versions, it's best to not allow Publisher to save the graphics in
a separate subfolder when you Save As Web Page - you can do this by going to the Publisher menu and selecting, Tools, then Options, then Web Options, and then
unchecking the option for Supporting Folder, prior to saving the document as a web page.
Alternatively, you could just upload your document in the Publisher .pub
format, and make it available on one of your Photos/Docs Pages. However, viewers
will need to have Publisher on their computers to view the file.
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Password/Alternate Password
Q. How do I get my password if I've forgotten it?
A. On your Update Index page, the text link "Change Password/GetPassword" takes you to a page where you can click a button to get your password emailed to the email address in your web.
Q. How do I change my password?
A. Click the bottom divider line of any page to go to your Update Index page.
Then scroll down and click on "Change Password/Get Password".
Q. How can I allow viewers or others to update/add info to my web
site? How can I use the Alternate Password facility?
A. You can allow viewers to update certain, selected pages of your web site by
assigning the Alternate Password to those pages. You can also assign the Alternate
Password to the Add Photos/Docs upload facility. However, the Alternate Password cannot be
assigned to the Delete Photos/Docs facility, so viewers' files should be named so that
the source can be easily identified and deleted by you if desired.
You can have only one Alternate Password for your web site, but it can be
assigned to as many pages as you want. You must only give out the Alternate Password to
responsible viewers - this is especially true of the Add Photos/Docs upload capability.
WorkNotes. does not take responsibility for what is written or placed on your pages.
The web owner is responsible for the content on their own site.
First, go to your Update Index page (by clicking on the bottom divider line of
any page). On the Update Index page, click on the Add/Delete/Rename Pages button. The
resulting page lists all possible pages on your site. When you put a check in the 3rd
column, the associated page will then be updateable by the Alternate Password as well as by
the regular password. If you want to allow viewers to upload files, put a check in the
3rd column of the Add Photos/Docs row (right under the "Upload Pages" heading).
After you have Submitted your request to enable the Alternate Password for at
least one page (or for Add Photos/Docs), your Update Index page will have a new link -
"Choose/Change Alternate Password". Click on that link to choose your web's
Alternate Password. As with your regular password, this should be changed regularly,
especially as you change the people to whom you give out the Alternate Password.
Q. Can I password protect the viewing of pages?
A. Only the Photos/Docs and Gallery pages can be password protected. You can define a Viewer Code (so called to differentiate it from the web's password) for those pages. Click the bottom divider line of any page to go to your Update Index page. On the Update Index page, scroll down and click on the "Password Protect Photos/Docs" button.
Back To Top |
Payments/Status
Q. How do I pay for my WorkNotes site?
A.Go to your WorkNotes site's Update Index page by clicking on the bottom
divider line of any page of your web. Click on the link for "Payments".
Enter your password and click "Go to Payment System". You can choose to pay by
credit card over a secure server or enter an account code given to you by
your organization for use with WorkNotes.
Q. How do I check my payment status and/or get a payment receipt?
A.Go to your WorkNotes site's Update Index page by clicking on the bottom
divider line of any page of your web. Click on the link for "Payments".
Enter your password and click on the "Go To Payment System" button and then
click on the Payment Status button. You can print the Payment Status page as a receipt,
together with your credit card bill.
Q. How can my organization set up an account for multiple users?
A. Information about setting up organization accounts, including quantity discounts, can be obtained by emailing Back To Top |
Calendar/Schedule/Tables
General: The Calendar page lists dated events in a compact list format in
chronological order from the top of the page to the bottom. The Table page type was
designed to display a weekly schedule (or other small table) - the format is like a
standard calendar layout, but the system does not provide dates. Instructions for those
pages are on the Update Calendar and Update Table (or Update Schedule) pages.
Lastly, you can copy calendars and other tables from Word, Excel, etc. and
paste them into a Notes With Text Formatting page - see details below.
Q. How can I add more events to my Update Calendar page?
A. Under the original set of 20 entries on an Update Calendar page, there is an option
to increase the number of available entries to 40 or 99. (If you have an "old" page
and do not see the option, just enter your password and submit and the option will appear -
use Refresh/Reload if needed.) The text already entered in the original 20 entries will be
carried forward intact.
If the Update Calendar page appears messed up after increasing the number of entries, see
below.
You can subsequently select decreasing the number of entries. If you decrease from 40 or 99
to 20, then the first 20 entries listed on the Update Calendar page will be carried forward
intact.
Q. How can I put a "normal" style calendar or other
tabular info such as a spreadsheet on my web?
A. You can use the Table page type to create a weekly schedule style layout.
You can also use either the Notes pages or the Notes With Text
Formatting pages to do this.
The Notes With Text Formatting pages require you to have Internet Explorer
6 for Windows, but provide the most functionality. You would create the calendar (or some
other table of information) using a product like Microsoft WORD or Excel and then Copy and
Paste the calendar/table into the Update Notes With Text Formatting page. You can edit
the text for any day/cell directly in the Update Notes With Text Formatting page.
You can also Copy and Paste a calendar or other table from, say, WORD, into a
regular Update Notes page. The text would remain in columns, but visible borders and
other formatting would be lost. To get all the formatting displayed in a regular Notes
page, you'd need to Save the WORD (or whatever) document containing the table As HTML and
then Open the resulting HTML file in a text editor such as WordPad and Copy and Paste the
HTML for the table into Update Notes page. The HTML for a table begins with the
"table" HTML tag and ends with the "/table" HTML tag and remember to
include the brackets that surround table and /table.
An empty 5-day schedule and 7-day schedule are shown at http://TeacherWeb.com/AK/Appleton/HTML/uhf3.stm
and http://TeacherWeb.com/AK/Appleton/HTML/uhf4.stm,
respectively. You can Select All and Copy these schedules from the Update pages and Paste
them into your own Update Notes With Text formatting page.
An empty 7-day calendar is shown at http://TeacherWeb.com/AK/Appleton/HTML/uhf0.stm
and an empty 5-day weekday calendar is shown at http://TeacherWeb.com/AK/Appleton/HTML/uhf2.stm
and a partially filled in calendar at http://TeacherWeb.com/AK/Appleton/HTML/uhf1.stm.
The empty 7 day and 5 day calendars show August 2005 through August 2006 and any month(s)
can be Selected and Copied from the Update page and then Pasted to your Update Notes
With Text Formatting page.
You can also use Microsoft Word's Calendar Wizard. Different versions of Word
use different procedures. You can use your version of Word's Help facility for
instructions. You may go to
http://search.officeupdate.microsoft.com/TemplateGallery/ct133.asp to see various calendar
templates.
For Word 97/98, you would select File|New and then choose the Other Documents
tab and select the CalendarWizard.wiz as your template. If you do not see
CalendarWizard.wiz as one of the choices, you can go to http://office.microsoft.com/downloads/9798/wdtmgmt.aspx
to download wdtmgmt.EXE to install the Calendar Wizard. For later versions of Word, you
can create a new document and open the calendar template.
Q. My Update Calendar page drop down box has no selection for the current year
and the inactive entries default to prior years. How can I update it?
A. Go to your Update Calendar page, scroll down and enter your password and Submit.
Whenever you update your Calendar page, it adjusts the list of years and the default year
for inactive entries according to the current year (the current date).
Q. My Update Calendar page or Update Schedule page or Update Links page or Photos/Docs page is messed up. How can I fix it?
A. Some PC/Mac configurations have problems displaying web pages with lots of input boxes (e.g., Update Calendar, Update Schedule) when your workstation runs low on
memory. If this is the problem, you can correct it by a) closing down other applications
that are running to free up memory or b) restarting your PC/Mac. If the problem persists,
you may be running low of disk space on your workstation's system disk and you should try
getting additional space by deleting obsolete files such as your old temporary Internet
files.
If this does not solve the problem, then try switching browsers (most
computers come with at least two browsers installed). Finally, try using a different
workstation at organization or at home.
If this does not solve the problem, then email Support@WorkNotes.com and let us know a) Had the
Update Calendar page been working properly, at some point, before? b) What browser
including version # are you using? c) Are you using a PC or Mac? d) confirm that you have
tried closing all other applications AND tried restarting your system e) Let us know if you recently increased the number of entries for in the Update page.
Q. On my Calendar page, the day of the week names are not correct
for the date given. What did I do wrong?
A. On the Update Calendar page, the date is given in three parts: month, day, and
year. The day of the week is computed from that date. Most likely the year you specified
is not the current/correct year and that throws off the computation.
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Response Page - Online Tests
Q. How do I use the Response page and what do I use it for?
A. The Response page allows you to create online quizzes and tests for your respondents. The page can also be used for many other purposes that involve online feedback (such as creating a survey, conducting a group poll, etc.).
You can build a customized test by using several different types of questions. Question types include True/False, Multiple Choice, Short Answer, Extended Response, and Multi-Paragraph Essay. You can have up to 100 questions of each type. You can archive tests and then retrieve them later. The system can automatically correct some question types - see the next question below.
You can choose to allow respondents to submit their completed tests to you online. Or, you can choose to allow respondents to do a self-test, which is automatically corrected online. Detailed instructions on using the Response page are at InstResponse.htm
Q. How do I have the system automatically correct the Response Page
emails or give self-tests?
A. The Response page has been enhanced to allow web owners to enter answers for
True/False, Multiple Choice and Short Answer questions. If answers are entered for these
types of questions, the system will correct the Response page for those questions when
emailed to you or, if you request, when viewers display a printable version of their
filled in test. Use the Instructions link on the Update Response page for more details.
Q. How can one import the system corrected grades into a Confidential page or other program?
A. If you add a viewer ID input box to the Response page and are collecting accumulated responses and have provided answers to the Response page questions, the system will email you an additional file that can be imported directly into a Confidential page or spreadsheet program, word processing program or some gradebook programs. See an Update Response page for more details. If you have an "old" Update Response page that does not have a Collect Viewer ID checkbox in the Options section, submit it and one will be added.
Q. I added a Response page and the viewers say they've replied,
but I've received no responses.
A. First, be sure that the email address in your web is valid - try sending yourself
an email from your web. If you don't get your test email, then you probably need to update
the email address in your web. Alternatively, since the Response is sent as an Attachment,
be sure that if you apply Spam filters to your email system that that does not cause it to
reject emails with Attachments. You can test this by temporarily removing the Spam filter
and sending a response.
Also, check your Update Response page, under the questions section, and see if you have selected the check box for accumulating responses. If you have done that, you can go back to the previous page and enter your password and click on the "Collect All Responses" button to get your saved responses.
Whether or not the above addresses the problem, we should be able to retrieve
the "lost" Response emails - please contact WebDesign@WorkNotes.com with details.
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NewsFlash
Q. How do I use the NewsFlash pages and what do I use them for?
A. The NewsFlash pages can be used as just additional Notes or Announcements pages.
However, if your web is paid for or has an account code, it has an extra feature that allows you to send an email with a "live" link to a NewsFlash page to a distribution list associated with that NewsFlash page. You can use these pages to communicate
rare emergency messages such as "No class today because of ..." or you can use
these pages as the daily Notes page and use the email to alert viewers when it has been updated. Details on updating the new version of the NewsFlash page and maintaining the email distribution lists are at InstNewsFlashN.htm. You can also allow viewers to enter their email address and the system will add it to the distribution list associated with that NewsFlash page.
Only webs which have been paid for may create a distribution list.
Q. How can I associate an email list in a distribution list with the owner's name?
A. If a viewer uses the "Add Email Address" button on a NewsFlash page to add their email address to the distribution list for that NewsFlash page, both the email address and the name will appear in the list. In addition, when you enter an email address directly into the list, you can follow the email address with a comma and a space and the name/description.
Q. What are the "new" NewsFlash options?
A. You can override the default options for the NewsFlash email's subject (the default is "NewsFlash") and the "From" name. Note: Even if you enter a "From" name, your email address will still be shown in the email so if you do not want your email address known by recipients, you cannot use the NewsFlash page.
You can allow others to add their email address to your web's Email Distribution List by adding an "Add Email Address" button at the bottom of the NewsFlash page.
These three options can be selected using the update page associated with your NewsFlash page. If you have an "old" Update NewsFlash page that does not provide these options, just use the Submit button once to do an update and they will appear.
Q. How do I convert an "old" NewsFlash page to the new version?
A. All new options will appear on your "old" Update NewsFlash page after you submit the Update NewsFlash page.
Q. I used the NewsFlash page to send an email, but I did not get
my copy of the email. Why?
A. If your web is associated with multiple email addresses, only the first email
address listed will be used for the NewsFlash email's To address. Furthermore, Hotmail and
some other email services may erroneously block your copy (and just your copy) of your
NewsFlash email as part of their anti-Spam program since your copy of the NewsFlash email
is From and To the same email address. If the email address in your web is valid, but you
do not get a confirming copy of your NewsFlash email, this may be the cause. Note that
those on your Distribution List will still get the email. So if you use Hotmail or another
email service that blocks your copy of the NewsFlash email, you can add another one of
your email addresses to the email distribution list to receive a copy.
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Supply List/Wish List
Q. How do I easily format Supply Lists and Wish Lists?
A. The new List page type is specifically designed to meet these needs. Add a List
page as you would add any new page to your web. In Supply
List mode, two columns, one for Quantity and one for Item Description, are supported. In
Wish List mode, a third column allows you to show that an Item has been "checked
off". These pages can be used for any type of list (with or without quantities) that
fits this Supply List/Wish List model. Use the Instructions link on an Update List page
for further details.
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Slate Page - Worksheets - Draw
Q. How do I have viewers draw on a web page and print and/or email me
their work? or save it?
A.You can add a special type of page called a Slate page. This page type allows viewers
to draw on a blank "chalk board" or web owner provided worksheet and print out or email you their work. See more info about the
Slate page below.
Q. How do I use the Slate pages?
A.The Slate page allows viewers to do drawing or graphics work and print it or email
it to you. Viewers can draw against a blank green, white or black background. You can
also upload your own worksheets for viewers to draw on. Examples of such worksheets are
maps, connect-the-dots, matching pairs, word search, mazes. See examples.
Worksheets must be graphic files so they may have to be converted or scanned. The worksheet files would be uploaded to your web in the same way as other graphic files.
If you have complex drawing assignments that require viewers save their drawings for multiple sessions/updates, then, and only then, viewers will need a log in ID.
You can add up to 7 Slate pages.
- Note 1: This page uses the latest technology so "old" PC browsers may
encounter problems and Mac users must use OS 10 (or later).
- Note 2: The Slate pages are being provided in cooperation with Slate Technology, Inc. (a company which is not part of WorkNotes.). So while the Slate pages are free for the 2003-2004 and 2004-2005 and 2005-2006 school years, this optional page type will most likely be subject to a yearly charge of up to $10 (covers 1 to 7 pages) for the following school year (2006-2007).
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Confidential
Q. How do I post my viewers' Confidential information?
A.You can use the Confidential page to post viewer specific info that only that viewer
will be able to see. The Update Confidential pages has a link to Instructions.
There are different options for Importing grades to your web from
gradebook programs or other programs such as spreadsheets:
- First, you can add one or more Confidential pages just like you add any
other type of page. These pages allow you to enter or Import records with Viewer
Name, Viewer ID and Confidential Info. You can either type/copy text for individual viewers or
Import a complete set of viewer records, provided that information is in the correct
format. Each viewer will enter the ID known only to them and info for only that ID will
be displayed.
Before you do your first update, be sure you use the link at the top of the
Update Confidential page to see additional Instructions. For Instructions on Importing grades
from Gradekeeper® (see http://www.Gradekeeper.com), MarkBook®, Class Mate, Making The Grade, Easy Grade Pro, Grade Machine®, eClass Grades, Grade Quick, MicroGrade, GradeBook Plus, Apple Power School/PowerGrade, Schoolmaster, other gradebook programs and
spreadsheets, see http://TeacherWeb.com/Ghelp.htm#q5a.
- Second, if your gradebook program (e.g., Gradekeeper®, Making The Grade, Easy Grade Pro, Schoolmaster) exports web pages (usually one web page per viewer), you can now upload the whole directory of grades web pages using a Update Confidential page.
- Third, if you have a grades report in HTML format, you can add it your web as an
HTML Page or MyPage. MarkBook
offers an easy to use gradebook program that produces reports in HTML format
that can be posted to the Internet. Grade Machine and eClass Grades also provide this
option. Confidential and other information are posted for all viewers, but are identified by an
ID known only to each viewer.
Q. How do I import grades directly from the system corrected responses from a Response page or directly import files?
A. See http://TeacherWeb.com/GHelp.htm#Files
Q. How do I delete "last year's" Confidential info now that a new
year is beginning?
A. If you had a Confidential page and created grades info last year, you need to delete this
obsolete info using the Edit/Delete Names/IDs option in the Maintenance section of the
Update Confidential page. You can check the "Delete ALL permanently" option to delete all at once.
Q. I imported some records into my Update Confidential page, but when
the viewer uses the Confidential page to view my (long) remarks, they do not wrap but rather go
off screen to the right. How can I fix it?
A. When you Import data, the data is saved exactly as formatted in the original
source. To add word wrap, you need to go to your Update Confidential page and choose the Edit
Grades Page option (in the Updates section) and when it displays all your viewer records,
simply Submit the page without making any changes and it will add in word wrapping for all
the viewer records.
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Text Formatting
Q. How do I select the font face, color and size of my text, the page title, headings, page links, and navigation bar?
A. You can select a the font face, color and size of the text you enter (e.g., Notes assignment) for your whole web. Go to your Update Index page by clicking on the bottom divider line of any page and click on the "Color Themes/Styles/Fonts" button and then, on the resulting page, click on the "Select Fonts For View Pages" button. On the resulting page, you can make your selections. (Note that not all of the font parms for your text will be applied to all parts of all pages. For example, since the Notes With Text Formatting pages and All Purpose pages allow you to do the same formatting, plus format individual words, etc., your font selections for your text will NOT be applied to your Notes With Text Formatting pages or All Purpose pages.)
Q. How do I do intra page text formatting, add a "live" link to
another page, add a picture?
A. Some pages provide built in features to support the above, whereas other pages
would require adding an HTML tag as described below.
Text Formatting The Notes With Text Formatting pages and All Purpose pages
allow you to do text formatting and add live links in your text. To update Notes With Text Formatting pages you
need Internet Explorer 6 (or later) on a Windows PC. The "All Purpose" pages also support Netscape and Safari and a number of other browsers. Any browser can view these pages. You can add these pages
by going to your Update Index page (by clicking on the bottom divider line of any page)
and then clicking on the Add/Delete/Rename button. On the Add/Delete/Rename page, scroll
near the bottom and select one or more of the "Notes Pages With Text
Formatting" or All Purpose pages.
Live Links Live Links (Hypertext Links) can be added to you text in several
ways. The above mentioned Notes With Text Formatting pages allow you to add links
anywhere in your text. Just select the text you want to make into a link and then click on
the link icon above the text input area. The All Purpose pages automatically convert web addresses or email addresses into live links.
Also, the Links pages and the Links Plus pages provide URL input boxes on
their Update pages. Any web address put into one of the URL input boxes will be turned
into a Live Link.
Pictures The Web owner page, Notes pages and Notes With Text Formatting
pages allow you to add a picture. You add the picture by clicking on the appropriate
Change Graphics button on your Update Index page. You can insert pictures anywhere on an All Purpose page using the associated Update All Purpose page.
HTML The All Purpose pages allow you to edit the source HTML behind your formatted text, pictures and links.
Alternatively, you can use HTML in most pages' update pages along with your text to add text formatting,
links and pictures to your other pages. Examples of adding simple HTML text formatting,
live links and pictures are shown on a sample page
and the associated Update Page. If you need
instruction on HTML, please see your organization's technical coordinator for guidance.
Q. How do I put special characters, math symbols, subscripts and
superscripts on my web?
A. If you can create the special characters and/or math symbols using your keyboard,
then you can type them directly into any Update page's input text box and Submit. In
Windows, one can use the Character Map, selecting a standard font (e.g., Arial, Times New
Roman, Symbol), to Select and Copy and Paste the desired symbol into the Update page's
input box. For examples, see http://TeacherWeb.com/AK/Appleton/HTML/h1.stm.
For superscripts and subscripts, you can use the simple HTML tags shown at http://TeacherWeb.com/AK/Appleton/HTML/h1.stm
In addition, the Notes With Text Formatting page allows you to Copy and
Paste formatted text (as well as special characters) from Word and formatting will be
preserved. You can also use this page's text formatting toolbar to create subscripts and
superscripts.
Some examples of special characters are:
àâæèáéîêìÈÊÇÀÌ ¢ © ® ¬ ° ± < >
Use superscript and subscript
E = moc2
Using the Symbol Font Face - Special Chars
$ ¬ Ø ¬ Ù Ú Ç È ± ± × ´ × ¶ · · × · Ä Å ÷ ¸ ÷ Õ å Ö ' Î Ï < < > > @ ^ | | ½ £ ³ ¹ º » ~ ~ Æ É Ê Ë Ì Í [ [ ] ] < > { { } } « ¬ ® ¯ Û Ü Ý Þ ß ¼ « « » » a b g d e z h q i k l m n x o p r s t u j c y w
If you are using special symbols not supported by the standard fonts, then you
may have to produce and/or possibly scan the document you want to post and upload it to
your web - see above.
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My Web Address
Q. How do I update my web to reflect that I'm changing organizations,
changing assignments or getting married and changing my name?
A. You will probably want to change both the name (title) that appears on top of your
web pages, as well as the WorkNotes web address (URL).
- To change the name (title) on your WorkNotes pages, click on the bottom
divider line of any page of your web to go to your Update Index page and scroll down and
click on the button labeled "Change Name/Email Address".
- To change the URL (web address), use the Change
Address utility.
Q. How do I change my URL (web address)?
A. You can change your web address by using a special utility at http://WorkNotes.com/chURL.asp.
Q. How do I find my location handout page to print out and give to
my class?
A. Click the bottom divider line of any page to go to your Update Index page.
Then click on "WorkNotes Location Handout".
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Create Multiple Webs
Q. How do I quickly and easily create multiple WorkNotes
sites for many users in a organization?
A. You can set up a template web that is filled in with model text
and graphics and/or instructional text and use the Copy Web Utility
to create an exact copy of that template web at a new web address. While this utility will
only make one copy at a time, you can go Back to the Utility page and it will
preserve all the info you have typed in previously so a new copy will take minimal time.
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Delete Web/Unsubscribe
Q. How do I delete my WorkNotes site and/or unsubscribe?
A. Click the bottom divider line of any View Page (e.g., Notes) to go to
your Update Index page. On the Update Index page, scroll down to the bottom and click on
the Delete Web button. You will be prompted to enter your password, and the web will be
deleted. If you have forgotten your password, see the instructions above.
When you delete your site, your account is cancelled, and you will not receive
any new charges dated after the day of removal.
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Link To/From Organization Web Site
Q. How do we link to WorkNotes on our organization's web site?
A. Many organizations link to the individual web owners' WorkNotes sites on their
organization's Staff Directory.
Q. How do we link to our organization's web site from a WorkNotes
site?
A. See the 1st question about customizing your web above including
the final Customizing Home Page section.
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Color Themes
Q. What are and how do I use Color Themes?
A. You can select a Color Theme for your web to get some additional color accents and a coordinated look for your whole web including the Home Page. Go to your Update Index page by clicking on the bottom divider line of any page and click on the "Color Themes/Styles/Fonts" button and then, on the resulting page, click on the "Select A Color Theme" button. On the resulting page, you can select a Color Theme that appeals to you and with one click apply it to your whole web. You can use the other buttons shown with the "Select A Color Theme" button to modify certain aspects of your web's appearance (e.g., font family, color, size) whether you have selected a Color Theme or not - see above. For independently changing backgrounds or divider lines, click on the "Color Themes/Styles/Fonts" button and then, on the resulting page, click on the "Background/Divider Lines" button.
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WebQuests
Q. How do I create WebQuests with WorkNotes?
A. You cannot. You must use TeacherWeb® to create a WebQuest -
see http://TeacherWebQuest.com.
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About WorkNotes Materials
Q. Do you have any written material that I can give to the web
owners in my organization district, telling them about WorkNotes?
A. If you need tutorial or marketing materials, please contact us at Info@WorkNotes.com
Q. Who is WorkNotes?
A. WorkNotes was developed jointly in 1996 by Semantech, a software development
company, and Telecomm Resources, a consulting and Internet services firm. WorkNotes's
sister program, TeacherWeb.com, was developed originally as a service for schools local to
the two companies. Both services were subsequently made available nationwide and in 100+ other
countries.
Q. What is WorkNotes Privacy Policy?
A. WorkNotes. does not sell its list of web owner names or email addresses, or
any information, and collects no personal information whatsoever regarding the viewers who
visit the web site.
Q. Can we use WorkNotes, or any part of WorkNotes,
on our own server or as part of our software?
A. Use of any part of WorkNotes requires a license be obtained from
WorkNotes. WorkNotes is currently not being licensed for use on others' servers and
there are no near term plans for such licensing. The web page layout and web page design
are protected by copyright. All graphics created by WorkNotes or TeacherWeb® are copyrighted. Those
graphics obtained from 3rd parties for use in the WorkNotes application are
copyrighted by those third party companies and cannot be used outside of WorkNotes
unless you obtain a license from those companies. The technique for updating pages used in
WorkNotes is protected by copyright and patent laws.
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Frame Style
Q. What is and how do I get a Frame Style?
A. If you have selected a Color Theme for your web (see above), you can convert your web to be a Frame Style web. See (sample). This conversion eliminates having a separate Home Page with graphic icons as links to each view page in your web. Instead, one of your regular view pages will be the first page displayed when someone selects your web. In addition, links to other pages in your web, which used to be in a horizontal navigation bar at the top of each page, will now be in a column in a fixed frame down the left hand side of each page.
To convert to a Frame Style web, click on the bottom divider line of any page to go to your Update Index page and then click on the "Color Themes/Styles/Fonts" button and on the resulting page click on the "Frame Style" button. The same page can be used to convert back from Frame Style.
Note that having a left hand column of links means that less page width is available on the view pages for the page content. In turn, this means that if you have chosen a larger font for your text content (e.g., Notes assignments), viewers may have to scroll to the right to see the whole content for some pages. Many page types such as Notes With Text Formatting and Tables/Schedule will not have this problem. Some pages such as the Slate pages will be effected. If you convert your web to a Frame Style, please view all pages using medium resolution (800 x 600 pixels) to see if problems occur for your specific web. If problems occur, you can switch back to the non-Frame Style mode. (If scrolling is needed for FAQ or Response pages, try doing an update to each of those pages to see if that will eliminate the need for scrolling).
If you have a Visit Counter, it will be placed below the page links in the left hand column of the first page in your web. If you want a footnote on the first page of your web, you will need to add it in the same way you add other text.
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Word Search/Puzzles
Q. How do I use the Word Search and Number Block puzzle generators?
A. Note: Currently, only the Word Search and Number Block puzzle generators are available - other puzzle types will be added over time. Click the bottom divider line of any page to go to your Update Index page. On the Update Index page, scroll down and click on the "Puzzle Generators" button.
Once you have defined the parameters for your puzzle and generated the puzzle as a web page, you can print out the puzzle web page or add a link to it on a Photos/Docs page. (A link to the puzzle web page will NOT be automatically added to your Home Page.) For more details, there's a link to "Instructions" at the top of each puzzle "Definition" pages.
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Bulletin Board/Chat Room
Q. How can I add a Chat Room or Bulletin Board, etc.
A. We do not currently have a Bulletin Board or Chat Room page type in WorkNotes. However, there are some other options available which allow you to set up this type of feature on your site.
WorkNotes has an open architecture so one can add virtually any 3rd party (e.g., Bravenet) web page add-on to one's web, including a Chat Room, Bulletin Board, Forum, Guest Book. For example, if the 3rd party provided HTML is to be added to an existing web page, then you might add a Notes page and rename it something like "Chat Room" and then enter the 3rd party HTML like you enter a homework assignment - in other words, copy the 3rd party provided HTML and paste that HTML into the Update Notes page's text box and enter your password and submit.
Alternatively, if the 3rd party provided HTML is for a standalone web page, then add an HTML Page or a MyPage, rename it and then use the Update HTML Page or Update MyPage to upload the 3rd party provided HTML page.
Another option would be to create an alternate password on your site, which would allow you to assign specific pages that can be updated by that password. This would allow anyone to whom you give the password to post information online - on the pages you assign to the Alternate Password. You could then use a Notes page as a bulletin board. The disadvantage is that unlike a conventional message board, each viewer would be able to update all the text on the page (as opposed to a message board, in which previously posted information is unchangeable by anyone but the site's administrator). Therefore, if it were intended for viewer use, it would be necessary that all the viewers could be trusted to update the page responsibly, without tampering with previous posts. See above for more information on alternate passwords.
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Contacting Support
Q. What if I have other questions, comments, or suggestions?
A. Feel free to contact us at Support@WorkNotes.com.
Be sure to copy and paste your web address (e.g., http://WorkNotes.com/AK/Appleton/Applebee) into your email, so we may answer more specifically.
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MyTeacherWeb
Q. What's a MyTeacherWeb page?
A. General info about this page type is at http://MyTeacherWeb.com.
You can add this page to your WorkNotes web for free.
Q. Is a MyTeacherWeb page always up to date?
A. For all the pages listed, the last updated date is always up to date. However, if the teacher changes his/her web address or adds/deletes pages to his/her web, then you will need to remove the teacher listing and add it back in to get updates reflecting those changes, hence, its good to do this once in a while.
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Navigation Bar
Q. How can I reorder the links to pages in the navigation bar and on the Home Page?
A. Click the bottom divider line of any page to go to your Update Index page. On the Update Index page, scroll down and click the Customize Home Page or Customize Frame Style button and, on the resulting page, scroll down to the Order Pages section and select the Special Order option and number your pages appropriately.
Q. How can I add an entry to the navigation bar and on the Home Page that goes to some web other than my own web?
A. First, add a MyPage and name it something appropriate for your link. Then create a file called something like "xyz.htm" with the following content:
<HTML><HEAD>
<META content="0; url=http://www.TheWebYouWantToLinkTo.com" http-equiv="refresh">
</HEAD></HTML>
but replacing the http://www.TheWebYouWantToLinkTo.com with the web address you want to link to. Finally, using the Update MyPage page, upload your newly created xyz.htm page. Now when someone clicks on a link to that MyPage, they will jump to the web address you specified in the xyz.htm file.
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Search Engines
Q. How do I add my web to search engines?
A. You can add your web to the "spider" search engines as discussed above in the Customizing Home Page paragraph of the Customizing My Web section. For non-spider search engines, you must register your web with them or use a registration service.
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Page Types
Q. What page types are available in WorkNotes?
A. The page types are described at http:/WorkNotes.com/IntroWNPages.htm.
To add any of these pages to your web see the 1st question in the Customize My Web category above including the specific
details in the "Add/Delete/Rename Pages" section.
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Help Tips
1) The initial three columns of keywords provide a clickable index to get you to the
right section for your question. The section will often contain not only basic "How
to .." information, but also addresses questions/problems. The sections alternate
background colors so you can tell when you've reached the end of the section you've
chosen.
2) If the index doesn't help, try your browser's Search facility and search the page
for a specific keyword.
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