| AUGUST BYLAWS REPORT FOR PENINSULA DISTRICT
Are your bylaws up to date?????
District Bylaws Report
PTA/PTSA CITY OR COUNTY APPROVED
PENINSULA DISTRICT PTA 6/25/2008
ABINGDON ELEM. PTA GLOUCESTER 5/12/2007
ACHILLES ELEM. PTA GLOUCESTER 3/15/2005
BETHEL ELEM PTA GLOUCESTER 2/12/2006
BOTETOURT ELEM. PTA GLOUCESTER 10/25/2005
GLOUCESTER COUNCIL OF PTAS GLOUCESTER 1/20/2006
GLOUCESTER HIGH PTA GLOUCESTER 9/13/2007
PAGE MIDDLE PTA GLOUCESTER 3/11/2003
PEASLEY MIDDLE PTA GLOUCESTER 7/23/2004
PETSWORTH ELEMENTARY PTA GLOUCESTER 7/23/2006
THOMAS C WALKER ELEM. PTA GLOUCESTER 10/14/2004
A W E BASSETTE ELEM PTA HAMPTON 4/20/2006
ABERDEEN ELEM. PTA HAMPTON 11/1/2007
ALFRED FORREST ELEM PTA HAMPTON 7/6/2005
ARMSTRONG ELEMENTARY PTA HAMPTON 1/30/2008
BARRON ELEMENTARY SCHOOL PTA HAMPTON 2/23/2008
BENJAMIN SYMS MIDDLE PTA HAMPTON 8/2/2005
BETHEL HIGH PTA HAMPTON 5/17/2005
BOOKER ELEM. PTA HAMPTON 6/27/2008
C VERNON SPRATLEY MIDDLE PTA HAMPTON 9/28/2002
CAPT JOHN SMITH ELEM PTA HAMPTON 2/1/2005
CESAR TARRANT ELEM PTA HAMPTON 6/5/2003
CHRISTOPHER KRAFT ELEM. PTA HAMPTON 6/7/2003
EATON FUNDAMENTAL MIDDLE PTA HAMPTON 1/25/2005
FRANCIS ASBURY ELEM. PTA HAMPTON 6/30/2008
FRANCIS MALLORY ELEM. PTA HAMPTON 3/1/2006
HAMPTON COUNCIL PTA HAMPTON 8/19/2004
HAMPTON HIGH PTSA HAMPTON 4/2/2008
JANE H BRYAN ELEMENTARY PTA HAMPTON 1/15/2007
JEFFERSON DAVIS MIDDLE PTA HAMPTON 1/15/2007
JOHN B. CARY ELEM PTA HAMPTON 11/1/2002
JOHN TYLER ELEM PTA HAMPTON 12/17/2004
JONES MAGNET MIDDLE PTA HAMPTON 7/29/2004
KECOUGHTAN HIGH PTSA HAMPTON 5/9/2007
LINDSAY MIDDLE PTA HAMPTON 8/16/2006
LUTHER MACHEN ELEMENTARY PTA HAMPTON 4/3/2007
MARY PEAKE CENTER PTA HAMPTON 9/22/2005
MERRIMACK ELEM. PTA HAMPTON 10/26/2006
PAUL BURBANK ELEM PTA HAMPTON 6/2/2006
PHILLIPS ELEM PTA HAMPTON 5/4/2008
PHOEBUS HIGH PTSA HAMPTON 6/24/2005
ROBERT E. LEE ELEM. PTA HAMPTON 4/27/2000
ROBERT R. MOTON ELEMENTARY PTA HAMPTON 6/16/2006
SAMUEL P. LANGLEY ELEM. PTA HAMPTON 12/5/2003
TUCKER-CAPPS FUND. ELEM. PTA HAMPTON 12/8/2004
WILLIAM M. COOPER ELE MAGNET HAMPTON 2/15/2008
WYTHE ELEM. PTA HAMPTON 6/22/2004
ACHIEVABLE DREAM MIDDLE/HIGH PTA NEWPORT NEWS 3/9/2008
B C CHARLES ELEM PTA NEWPORT NEWS 8/20/2006
B T WASHINGTON MIDDLE PTA NEWPORT NEWS 10/12/2006
CARVER ELEM PTA NEWPORT NEWS 9/20/2004
CRITTENDEN MIDDLE PTA NEWPORT NEWS 5/20/2005
DAVID A DUTROW ELEM PTA NEWPORT NEWS 6/11/2006
DEER PARK ELEMENTARY PTA NEWPORT NEWS 3/21/2008
DENBIGH HIGH PTSA NEWPORT NEWS 6/13/2007
DOZIER MIDDLE PTA NEWPORT NEWS 11/11/2006
DUNBAR-ERWIN ACHIEVABLE DREAM PTA NEWPORT NEWS 3/29/2007
GATEWOOD PROGRAM FOR EDUCATING NEWPORT NEWS 11/21/2007
GENERAL STANFORD ELEMENTARY PTA NEWPORT NEWS 1/22/2008
GILDERSLEEVE MIDDLE SCHOOL PTA NEWPORT NEWS 8/23/2005
GREENWOOD ELEM PTA NEWPORT NEWS 11/19/2007
HERITAGE HIGH PTSA NEWPORT NEWS 3/9/2008
HIDENWOOD ELEM PTA NEWPORT NEWS 7/10/2002
HILTON ELEMENTARY PTA NEWPORT NEWS 4/2/2007
HINES MIDDLE PTA NEWPORT NEWS 6/6/2005
HORACE EPES ELEM PTA NEWPORT NEWS 11/5/2004
HUNTINGTON MIDDLE PTA NEWPORT NEWS 12/8/2004
JENKINS ELEMENTARY PTA NEWPORT NEWS 4/8/2005
JOHN MARSHALL ELEM PTA NEWPORT NEWS 3/31/2006
JOSEPH H SAUNDERS ELEM PTA NEWPORT NEWS 3/27/2001
KILN CREEK ELEM PTA NEWPORT NEWS 6/13/2007
L. F. PALMER ELEM. PTA NEWPORT NEWS 10/31/2005
LEE HALL ELEMENTARY PTA NEWPORT NEWS 10/26/2000
MAGRUDER PRIMARY PTA NEWPORT NEWS 6/20/2008
MCINTOSH ELEMENTARY PTA NEWPORT NEWS 6/6/2006
MENCHVILLE HIGH PTSA NEWPORT NEWS 3/24/2005
NEWPORT NEWS PTA COUNCIL NEWPORT NEWS 6/4/2005
NEWSOME PARK ELEMENTARY PTA NEWPORT NEWS 8/19/2005
PASSAGE MIDDLE PTA NEWPORT NEWS 11/29/2007
R O NELSON ELEM. PTA NEWPORT NEWS 12/19/2005
RESERVOIR MIDDLE PTA NEWPORT NEWS 1/28/2005
RICHARD T YATES ELEM PTA NEWPORT NEWS 9/7/2007
RICHNECK ELEM. PTA NEWPORT NEWS 1/21/2007
RIVERSIDE ELEM. PTA NEWPORT NEWS 6/16/2006
SEDGEFIELD ELEM. PTA NEWPORT NEWS 1/3/2003
SOUTH MORRISON PTA NEWPORT NEWS 4/28/2004
T RYLAND SANFORD ELEM. PTA NEWPORT NEWS 6/16/2008
WARWICK HIGH PTSA NEWPORT NEWS 7/6/2004
WOODSIDE HIGH PTSA NEWPORT NEWS 6/27/2008
POQUOSON CITY (no council) POQUOSON
POQUOSON HIGH PTA POQUOSON 10/15/2006
BERKELEY MIDDLE PTA WMSBURG/JAMES 5/29/2008
CLARA BYRD BAKER ELEM PTA WMSBURG/JAMES 11/17/2007
D J MONTAGUE ELEMENTARY PTA WMSBURG/JAMES 3/24/2004
JAMES BLAIR MIDDLE PTA WMSBURG/JAMES 12/15/2003
JAMES RIVER ELEM PTA WMSBURG/JAMES 6/10/2007
JAMESTOWN HIGH PTSA WMSBURG/JAMES 12/12/2003
LAFAYETTE HIGH PTSA WMSBURG/JAMES 9/23/2002
MATOAKA ELEMENTARY PTA WMSBURG/JAMES 6/11/2007
MATTHEW WHALEY ELEM. PTA WMSBURG/JAMES 10/15/2003
NORGE ELEM. PTA WMSBURG/JAMES 1/10/2008
RAWLS BYRD ELEMENTARY PTA WMSBURG/JAMES 10/31/2005
STONEHOUSE ELEMENTARY PTA WMSBURG/JAMES 7/14/2005
TOANO MIDDLE PTA WMSBURG/JAMES 7/18/2008
WARHILL HIGH SCHOOL PTSA WMSBURG/JAMES 7/10/2007
WILLIAMSBURG/JAMES CITY CO COUNCIL WMSBURG/JAMES 6/2/2006
BETHEL MANOR ELEM PTA YORK 6/4/2006
BRUTON HIGH SCHOOL PTA YORK 1/4/2005
COVENTRY ELEMENTARY PTA YORK 9/3/2004
DARE ELEM PTA YORK 4/20/2004
GRAFTON HIGH PTSA YORK 9/4/2006
GRAFTON MIDDLE PTA YORK 10/13/2006
GRAFTON-BETHEL ELEM PTA YORK 6/7/2006
MAGRUDER ELEM PTA YORK 7/23/2006
MOUNT VERNON ELEMENTARY PTA YORK 11/14/2002
QUEENS LAKE MIDDLE PTA YORK 3/20/2006
SEAFORD ELEMENTARY PTA YORK 5/18/2008
TABB ELEMENTARY PTA YORK 6/22/2004
TABB HIGH PTSA YORK 12/19/2006
TABB MIDDLE PTA YORK 10/11/2005
WALLER MILL ELEM FINE ARTS MAGNET PTA YORK 12/3/2007
YORK COUNTY COUNCIL PTA YORK 9/17/2004
YORK HIGH PTSA YORK 11/1/2007
YORKTOWN ELEM. PTA YORK 7/31/2008
YORKTOWN MIDDLE PTA YORK 11/29/2005
Does your local unit board do business between regular board meeetings which
requires email voting?
If so you must have a provision in your bylaws to do so. You can amend your
bylaws at any time. Before you take another board vote via email, make sure
to amend those bylaws.
WHEN ARE YOUR BYLAWS DUE TO BE REVISED?
Local unit bylaws must be revised EVERY FIVE YEARS. To find out when your
local units bylaws are up for revision, check your bylaws cover sheet or call
or email the state PTA office at info@vapta.org. Since there must be 30 days
advance notice before a vote on bylaws or amendments can be done, you must
plan early to get these done on time. We recommend starting 4-6 months
before your current bylaws are due for renewal.
Please contact Phyllis Ayers at secretary@vapta.org if you have questions
about your bylaws.
Below is a copy of the bylaws set that we were approved at our March 25th
annual meeting.
PENINSULA DISTRICT BYLAWS
#ARTICLE I: NAME AND AREA
The Peninsula District of the Tidewater region is a geographical division of
the Virginia Congress of Parents and Teachers (Virginia PTA/PTSA), a branch
of the National Congress of Parents and Teachers (National PTA). The
PENINSULA District includes the following school divisions:
Newport News, Hampton, York County, Williamsburg/James City County,
Gloucester County and Poquoson
#ARTICLE II: ARTICLES OF ORGANIZATION
The articles of organization of a constituent organization include (a) the
bylaws of such organization and (b) the certificate of incorporation or
articles of incorporation of such organizations (in cases in which the
organization is a corporation) or the articles of association by whatever
name (in cases in which the organization exists as an unincorporated
association).
#ARTICLE III: PURPOSES
Section 1. The Purposes of the Peninsula District of Parent Teacher
Associations in common with the Purposes of the Virginia PTA/PTSA and the
National PTA are:
a. To promote the welfare of children and youth in home, school,
community and place of worship.
b. To raise the standards of home life.
c. To secure adequate laws for the care and protection of children and
youth.
d. To bring into closer relation the home and the school, that parents
and teachers may cooperate intelligently in the education of children and
youth.
e. To develop between educators and the general public such united
efforts as will secure for all children and youth the highest advantages in
physical, mental, social and spiritual education.
Section 2. The Purposes of the Virginia PTA/PTSA, the National PTA and
the Peninsula District are promoted through an educational program directed
toward parents, teachers and the general public; are developed through
conferences, committees, projects and programs; and are governed and
qualified by the basic policies set forth in Article IV.
Section 3. The organization is organized exclusively for the charitable,
scientific, literary or educational purposes within the meaning of section 501
(c)(3) of the Internal Revenue Code or corresponding Section of any future
federal tax code (hereinafter “Internal Revenue Code”).
#ARTICLE IV: BASIC POLICIES
The following are basic policies of the Peninsula District in common with
those of the Virginia PTA/PTSA and the National PTA:
a. The organization shall be non-commercial, non-sectarian and non-
partisan.
b. The organization or members in their official capacities shall not
endorse a commercial entity or engage in activities not related to promoting
the Objects of the organization.
c. The organization or members in their official capacities shall not—
directly or indirectly—participate or intervene (in any way, including the
publishing or distributing of statements) in any political campaign on behalf
of, or in opposition to, any candidate for public office; or devote more than
an insubstantial part of its activities to attempting to influence
legislation by propaganda or otherwise.
d. The organization shall work with the schools to provide quality
education for all children and youth and shall seek to participate in the
decision-making process establishing school policy, recognizing that the
legal responsibility to make decisions has been delegated by the people to
boards of education, state education authorities, and local education
authorities.
e. The organization shall not enter into membership with other
organizations except such international or national organizations as may be
approved by the National PTA Board of Directors. The Virginia PTA/PTSA or
any of its divisions may cooperate with other organizations and agencies
concerned with child welfare, but a PTA/PTSA representative shall make no
commitments that bind the group he represents.
f. No part of the net earnings of the organization shall inure to the
benefit of, or be distributable to its members, directors, trustees, officers
or other private persons except that the organization shall be authorized and
empowered to pay reasonable compensation for services rendered and to make
payments and distribution in furtherance of the purposes set forth in Article
III hereof.
g. Notwithstanding any other provision of these articles, the
organization shall not carry on any other activities not permitted to be
carried on (i) by an organization, exempt from Federal income tax under
Section 501(c)(3) of the Internal Revenue Code, or (ii) by an organization,
contributions to which are deductible under Section 170(c)(2) of the Internal
Revenue Code.
h. Upon dissolution of this organization, after paying or adequately
providing for the
debts and obligations of the organization, the remaining assets shall be
distributed to one or more non-profit funds, foundations, or organizations
which have established their tax exempt status under Section 501(c)(3) of the
Internal Revenue Code.
#ARTICLE V: RELATIONSHIP WITH NATIONAL PTA AND VIRGINIA PTA/PTSA
Section 1. The district shall be organized and chartered under the
authority of the Virginia PTA/PTSA in the area in which this district PTA
functions, in conformity with such rules and regulations, not in conflict
with the bylaws of the National PTA, as the Virginia PTA/PTSA may in its
bylaws prescribe. The Virginia PTA/PTSA shall issue to this district PTA an
appropriate charter evidencing the due organization and good standing of this
district.
A district in good standing is one which:
a. Adheres to the Purposes and basic policies of the PTA;
b. Has bylaws approved according to the procedures of the Virginia
PTA/PTSA; and
c. Meets other criteria as may be prescribed by the Virginia PTA/PTSA.
Section 2. Each district PTA shall adopt such bylaws for the government
of the organization as may be approved by the Virginia PTA/PTSA. Such bylaws
shall not be in conflict with the bylaws of the National PTA or the bylaws of
the Virginia PTA/PTSA.
Section 3. Each district PTA shall include in its bylaws provisions
corresponding to the provision of such of the Virginia PTA/PTSA bylaws as are
identified by the state symbol #.
Section 4. Each officer or board member of a district PTA shall be a
member of a local PTA/PTSA within its area.
Section 5. Each officer or board member of a local PTA/PTSA shall be a
member of such local PTA/PTSA.
Section 6. Only members of a local PTA/PTSA who have paid dues for the
current membership year may participate in the business of that association.
Section 7. The district shall keep such permanent books of account and
records as shall be sufficient to establish the items of gross income,
receipts, and disbursements of the district, including, specifically the
number of its member PTA/PTSAs. Such books of account and records shall at
all reasonable times be open to inspection by an authorized representative of
the Virginia PTA/PTSA or, where directed by the committee on state and
national relationships, by a duly authorized representative of the National
PTA.
Section 8. Bylaws of each constituent organization shall include an
article on amendments.
Section 9. Bylaws of each constituent organization shall include a
provision establishing a quorum.
Section 10. The bylaws of all constituent organizations shall prohibit
voting by proxy, (unless proxy voting is specified by applicable state law).
Section 11. The members of the nominating committee for officers of a
constituent organization shall be elected by membership, Board of
Directors/Managers, Executive Board, or Executive Committee.
Section 12. A PTA/PTSA member shall not serve as a voting member of a
constituent organization’s board at the local, council, district, region,
state or national level while serving as a paid employee of, or under
contract to, that constituent organization.
Section 13. Districts may address legislative items or issues if the
position on the legislative item or issue does not conflict with that of the
Virginia PTA/PTSA Legislation Program. The district’s name must be used and
not that of the Virginia PTA/PTSA.
Section 14. One director shall preside over PTA districts as prescribed
in its bylaws.
Section 15. One treasurer shall be responsible for all funds and finances
of the district.
Section 16. The district PTA fiscal year shall begin and end as
designated in the bylaws and shall coincide with the fiscal year of the
Virginia PTA/PTSA.
ARTICLE VI: MEMBERSHIP
Section 1. Membership in this district shall consist only of local units
chartered by the Virginia PTA/PTSA as authorized by the National PTA in the
Peninsula District.
#Section 2. Membership in this district shall be made available by this
district PTA, without regard to race, color, creed, or national origin, under
such rules and regulations, not in conflict with the provisions of the
National PTA Bylaws or the Virginia PTA/PTSA Bylaws, as may be prescribed in
the bylaws of the district PTA, to any local PTA/PTSA who subscribes to the
Purposes and basic policies of the National PTA.
Section 3. Additional units may be accepted as members at any time.
Section 4. Only local units in good standing may participate in the
business of the district.
Section 5. Only members of this district shall be eligible to vote in
the business of the district or to serve in any elected or appointed
positions.
#Section 6. Honorary Life Membership in the Virginia PTA/PTSA may
be conferred for distinguished service, for which a fee shall be paid to the
treasurer of the Virginia PTA/PTSA. This fee shall be deposited in the
special Life Membership-Scholarship Fund of the Virginia PTA/PTSA. Honorary
Virginia Life Membership entitles a recipient to attend the State Convention
as a non-voting participant without payment of the registration fee.
#Section 7. Honorary National Life Membership may be conferred
for distinguished service, for which a fee shall be paid to the treasurer of
the National PTA for the Endowment Fund of the National PTA. Honorary
National Life Membership provides only National Convention guest privileges
upon payment of the convention registration fee.
#Section 8. A holder of an Honorary National or State Life
Membership may be an active member only upon payment of dues in a local
PTA/PTSA unit.
#ARTICLE VII: FINANCING
Section 1. The district shall be financed through the budget of the
Virginia PTA/PTSA.
Section 2. The district shall not charge dues or make assessments of
PTA/PTSA members, units or councils, but special district projects may be
supported by voluntary contributions.
ARTICLE VIII: RESPONSIBILITIES OF THE DISTRICT
Section 1. To carry on effectively within the Peninsula District the
work of the National PTA and the Virginia PTA/PTSA.
#Section 2. The district shall act as liaison between the Virginia
PTA/PTSA and local units.
#Section 3. The district shall coordinate policies and current programs
of local units with those of the Virginia PTA/PTSA.
#Section 4. The district shall submit votes cast by local unit members in
their respective districts for the Proposed Legislation Program of the
Virginia PTA/PTSA to the Legislation Committee chairman for tabulation.
#Section 5. The district shall not legislate for local PTA/PTSA units.
Section 6. The district shall offer advisory services to councils and
local units.
Section 7. The district shall organize and strengthen units by working
through councils where they exist and by working directly with the units
where there is no council.
Section 8. The district shall provide leadership training.
Section 9. The district shall promote the use of the Virginia PTA/PTSA
and National PTA publications.
ARTICLE IX: VOTING BODY
#Section 1. The voting body shall consist of the members of the
district executive board and the president or his alternate and three (3)
delegates of each local unit. Local units having membership in excess of one
hundred (100) shall have one additional delegate for each fifty (50)
memberships or major fraction thereof as reported on or before March 1 by
records in the State Office, for the spring meeting; by June 30 for the fall
meeting; or, for new units, ten (10) days prior to the district meeting.
Section 2. Members are entitled to only one vote even though they may
serve in more than one position.
Section 3. The voting body shall vote on routine matters, the district
other income budget, adoption of projects, adoption of bylaws, adoption of
amendments, position statements and election of officers.
Section 4. All members of the voting body shall be members of local
units in good standing with the Virginia PTA/PTSA and the National PTA.
ARTICLE X: OFFICERS AND THEIR ELECTION
Section 1. The officers of this district shall consist of:
#a. One district director;
b. One assistant directors;
#d. One treasurer/secretary
#Section 2. The director of each district shall be a member of the
Virginia PTA/PTSA Board of Managers. Districts with membership in excess of
thirty thousand (30,000) shall have one assistant director on the Board of
Managers as provided in the Virginia PTA/PTSA Bylaws Article XVII, Section 3,
sub-section i. Should one of the above be unable to attend a meeting of the
Board of Managers, a district officer shall be designated as an alternate.
Section 3. Officers shall serve for a term of two (2) years or shall
serve until their successors are elected. No district officer shall serve
more than two (2) consecutive terms in the same office. A person who has
served in an office for more than one-half (1/2) of the term shall be deemed
to have served a full term in such office.
Section 4. Only members of a local PTA/PTSA whose state and national
dues are paid and members whose individual dues to the local PTA/PTSA are
paid shall be eligible to hold office, to serve on the executive board, to
serve on a district committee, or to serve as a delegate to the district.
Section 5. A nominating committee shall be elected at the annual meeting
prior to the election year.
a. Each member of the committee must be a current member of a local
PTA/PTSA unit in good standing within the district.
b. The committee shall consist of five (5) members, and shall include at
least one local PTA/PTSA member from each of the cities and/or counties in
the district whenever possible.
c. Immediately after its election, the committee shall meet (1) to elect
a chairman and (2) to be instructed in its duties by the Virginia PTA/PTSA
State Representative.
d. The committee shall nominate an eligible person for each office to be
filled and report its nominees to the members of the executive board and to
the presidents of each member association at least thirty (30) days before
the annual meeting. At the annual meeting, additional nominations may be
made from the floor.
e. Only those persons who have signified their consent to serve if
elected shall be nominated for or elected to such office.
Section 6. The officers shall be elected by ballot at the annual meeting
in alternate years by a majority vote of the accredited delegates to that
meeting. If there is but one nominee for any office, election for that
office may be by voice vote. The term of officers shall begin immediately
following the close of the meeting at which officers were elected.
Section 7. A vacancy occurring in any office shall be filled for the
unexpired term by a person elected by the executive board, except in the case
of the Director, when the First Assistant Director shall automatically become
Director and the other assistant directors shall advance in rank. Notice of
the election to fill a vacancy in office shall be given as prescribed in
Article XIII, Section 5.
Section 8. When there is a complete breakdown in district organization,
when the district executive board fails to carry out its duties in accordance
with the provisions of these bylaws or the bylaws of the Virginia PTA/PTSA,
the State President shall authorize a State Representative to call a meeting
for the purpose of restoring the district to its proper function.
ARTICLE XI: DUTIES OF OFFICERS
Section 1. The District Director shall:
#a. be a member of the Virginia PTA/PTSA Board of Managers, and if unable
to attend a meeting of the Board of Managers, shall designate a district
officer as an alternate;
#b. submit meeting dates to the State President by June 1 of each year;
c. preside at all meetings of the association;
d. report and interpret the actions of the Board of Managers to the
councils and local PTA/PTSA units within the district;
e. work with the district executive board to direct the affairs of
the district and to plan the
annual district meeting;
#f. work as a member of Virginia PTA/PTSA standing and special committees
as assigned;
g. give assistance to councils and local units within the district and
perform such other duties as are appropriate to the office;
h. serve as an ex-officio member of the executive board of the councils
within the district;
i. serve as an ex-officio member of all committees except the nominating
committee.
Section 2. The Assistant Directors shall:
a. act as aides to the director;
b. in their designated order, perform the duties of the director in the
absence or inability of that officer to act;
c. accept assignment for extension work in designated areas;
#d. if serving as a member of the Board of Managers, work as a member of
Virginia PTA/PTSA committees as assigned;
e. perform other delegated duties as assigned.
Section 3. The Treasurer/Secretary shall:
a. record the minutes of all meetings of the association;
#b. send copies of minutes of all meetings of the district, including
executive board meeting minutes, to the director within fifteen (15) days of
that meeting and the Virginia PTA/PTSA state office by June 1 of each year;
c. receive and file reports from officers, chairmen, councils and local
PTA/PTSA units;
d. conduct correspondence as directed by the district executive
board or the director;
e. keep the official copy of the district bylaws in
his/her files;
f. perform other delegated duties as assigned.
Section 4. The Treasurer/Secretary shall:
#a. keep full and accurate accounts of receipts and expenditures as
described in Article V.
Section 8;
#b. authorize disbursements as approved by the district director,
executive board or
association in accordance with the budget adopted by the
association;
#c. have District Reimbursement Vouchers signed by two officers,
preferably the treasurer/secretary and the district director, and forward to
the appropriate officer for approval within thirty (30) days of
incurrence of expense;
#d. compile deposits of the district using the District Deposit
Verification form and forward
to the Virginia PTA/PTSA State Office for posting to district
accounts;
#e. be a member of the budget committee and assist in preparing
the new fiscal year allotment budget for
presentation to the executive board for approval and submission to
the Virginia PTA by February 1 and preparing the new fiscal
year other income budget for presentation to the
membership for approval at the district annual meeting. After
approved by the membership, the treasurer shall forward a copy of the
district other income budget to the Virginia PTA/PTSA State
Office by June 1;
#f. present a written financial statement at every meeting of the
association and at other
times when requested by the executive board;
#g. compile the annual financial reports as required by the
Virginia PTA/PTSA and submit
to the Virginia PTA/PTSA State Office by June 1;
h. perform other delegated duties as assigned.
Section 5. All officers shall perform the duties outlined in these
bylaws and those assigned from time to time. Upon the expiration of the term
of office or in case of resignation, each officer shall turn over to the
district director, without delay, all records, books, and other materials
pertaining to the office.
ARTICLE XII: EXECUTIVE COMMITTEE
Section 1. The executive committee shall consist of the elected officers
of the association.
Section 2. Duties of the executive committee shall be:
a. to develop goals for the association for presentation to the
executive board and district membership for approval;
b. and to appoint standing and special committee chairmen and members of
the standing and special committees.
Section 3. The executive committee shall meet within thirty (30) days
after their election for the purpose of appointing standing committee
chairmen. Special committee chairmen shall be appointed as necessary.
Members of the standing and special committees shall be appointed as soon as
possible after the appointment of the committee chairmen.
Section 4. Meetings of the executive committee shall be held by the call
of the district director or a majority of the executive committee, seven
days’ notice having been given. A majority of the executive committee shall
constitute a quorum.
ARTICLE XIII: EXECUTIVE BOARD
Section 1. The executive board shall consist of the elected officers and
standing committee chairmen, the president of each council PTA/PTSA, one
representative from each county or city not having a council, the
superintendents of schools within the district and members of the Virginia
PTA/PTSA Board of Managers residing in the district. The Virginia PTA/PTSA
President shall serve in an advisory capacity to the district executive board.
#Section 2. A PTA member shall not serve as a voting member of a
constituent organization's board at the local, council, district, region,
state or national level while serving as a paid employee of, or under
contract to, that constituent organization.
Section 3. The duties of the executive board shall be:
a. to transact necessary business in the intervals between association
meetings and such other business as may be referred to it by the association;
b. to create standing and special committees;
c. to approve the plans of work of the standing and special committees;
d. to plan and carry out programs of leadership training within the
district;
e. to prepare and approve the proposed budget to be presented to the
membership for adoption at the annual meeting;
f. to approve the program of the annual meeting;
Section 4. Seven (7) members of the executive board shall constitute a
quorum.
Section 5. The executive board shall hold at least four (4) meetings
during the year. The time and place of these meetings shall be set at the
first meeting of the officers after their election. Special meetings of the
executive board may be called by the District Director or by a majority of
the members of the board, seven (7) days’ notice being given.
Section 6. The executive board shall reserve the right to vote
on business via electronic vote. Only the District Director shall have the
authority to call for an electronic vote. The established quorum of the
executive committee shall prevail. Results must be recorded in the minutes.
Rules governing electronic voting shall be established by the board.
ARTICLE XIV: GENERAL MEMBERSHIP MEETINGS
Section 1. The annual meeting shall be held in March or April prior to
the spring meeting of the Virginia PTA/PTSA Board of Managers for the purpose
of promoting the Virginia PTA/PTSA program; coordinating and extending
PTA/PTSA work through councils and local units in the district; adopting the
other income budget; electing officers in alternate years; and considering
matters to be presented to the Virginia PTA/PTSA Board of Managers at the
spring board meeting. The date and time of the annual meeting shall be set
by the district director in consultation with the state president by June 1.
Section 2. A district legislation meeting shall be held prior to October
1 for the purpose of information and discussion relative to the annual
Legislation Program of the Virginia PTA/PTSA.
Section 3. Each district shall hold a legislative workshop before the
spring Board of Managers meeting to receive comments from the local units and
councils on the preliminary draft of the proposed Legislation Program of the
Virginia PTA/PTSA.
#Section 4. PTA/PTSA delegates for the district shall report activities
of the district to their associations and shall present to the district such
matters as may be referred to it by their associations. Delegates shall vote
on all issues as instructed by their associations; but if not instructed,
they shall use their own discretion.
Section 5. Sixty (60) of the authorized delegates shall constitute a
quorum.
Section 6. District meetings shall be open to all local PTA/PTSA
members, but the privilege of making motions, and voting, shall be limited to
the voting body as defined in Article IX, Sections 1 and 4.
Section 7. Special meetings may be called by the district director or
executive board, seven (7) days’ notice having been given.
ARTICLE XV: COMMITTEES
#Section 1. Only members of this association shall be eligible to serve
in any elected or appointed positions.
Section 2. Only current members of the association shall serve as a
member of a standing or special committee.
Section 3. The executive board may create such standing committees as it
may deem necessary to promote the Purposes and carry on the work of the
association. Standing committee chairmen and committee members shall be
appointed by the elected officers. The term of each chairman shall be two
(2) year(s) or until the selection of a successor. No chairman shall be
eligible to serve in the same capacity for more than two (2) consecutive
terms.
Section 4. The executive board may create such special committees as it
may deem necessary or as may be directed by the association. Special
committee chairmen and committee members shall be appointed by the elected
officers. The term of each special committee chairman is ended upon
completion of the task assigned to the committee.
Section 5. The chairman of each standing and special committee shall
present a plan of work to the executive board for approval. No committee
work shall be undertaken without the consent of the executive board.
Section 6. The quorum of any committee shall be a majority of its
members.
Section 7. The district director shall be an ex-officio member of all
committees except the nominating committee.
Section 8. Committee chairmen shall turn over to the district director,
without delay, all records, books and other materials pertaining to the
committee at the end of the term served or when departing office.
#ARTICLE XVI: FISCAL YEAR
The fiscal year of the district shall begin on July 1 and end on June 30.
#ARTICLE XVII: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order—Newly
Revised shall govern the National PTA and its constituent organizations in
all cases in which they are applicable and in which they are not in conflict
with these bylaws, the bylaws of the Virginia PTA/PTSA and the bylaws of the
National PTA, or the articles of incorporation.
ARTICLE XVIII: DISTRICT BYLAWS REVISIONS AND AMENDMENTS
#Section 1. Bylaws shall be reviewed and amended with the following
procedures:
a. A committee shall be appointed to submit a revised set of
bylaws as a substitute for existing bylaws or to submit an amendment to
current bylaws.
b. Bylaws shall be revised or amended at a regular meeting of
the association provided notice and a copy of the proposed bylaws revision or
amendments are provided to the membership at least thirty (30) days prior to
the meeting at which the revision or the amendments are to be voted upon. A
quorum shall be established at the meeting in which voting takes place. The
revision or amendments are subject to approval by the Virginia PTA/PTSA
Bylaws Committee. The proposed bylaws revision or amendments require a two-
thirds vote of the members present and voting.
c. Submission of amendments and revised bylaws for approval by
the State PTA shall be in accordance with the bylaws or regulations of the
Virginia PTA/PTSA. (Reference Virginia PTA/PTSA Bylaws, Article VI, Section
24.)
d. Each local PTA shall include in its bylaws provisions
corresponding to the provisions of such of the bylaws of the Virginia
PTA/PTSA as are identified by the state symbol #.
e. The adoption of an amendment to any provision of the Bylaws
of the Virginia PTA/PTSA identified by the number symbol (#) shall serve
automatically and without requirement of further action by the local PTA to
amend correspondingly its bylaws. Notwithstanding the automatic character of
the amending process, the local PTA shall promptly incorporate such
amendments in its respective bylaws.
#Section 2. The adoption of an amendment to any provision of the Bylaws
of the National PTA shall serve automatically and without the requirement of
further action by the local PTA to amend correspondingly the bylaws of each
local PTA. Notwithstanding the automatic character of the amending process,
the local PTAs shall promptly incorporate such amendments in their respective
bylaws.
#ARTICLE XIX: APPROVAL OF BYLAWS
The bylaws of this district shall be submitted to the state office every five
(5) years for approval by the Virginia PTA/PTSA Bylaws committee on behalf of
the Virginia PTA/PTSA Board of Managers.
#Required by the Virginia PTA/PTSA
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