Holland Township Parent Teacher’s Organization (PTO) Minutes of Monthly Meeting September 24, 2009 Call to Order: Tanya Brooks, President, called the meeting to order at 8 pm. Officer Reports: 1. Approval of Minutes: Dee Maglio, moved, seconded by Tara Makarick to accept the minutes of the June 10, 2009 meeting as presented. Motion carried. 2. President’s Report: Tanya Brooks reported on various thank you notes about the Teacher Appreciation Luncheon, Teacher Breakfast and scholarship recipients from Holland and Del Val. 3. Vice President’s Report: No report. 4. Treasurer’s Report: Karen Stavac presented and explained the monthly report. Dee Maglio moved to accept the report seconded by Susan LaDuca. Motion carried. 5. Committee Reports: Teacher Appreciation The breakfast went well. The Teacher Appreciation Luncheon for the 2009/2010 school year will be on May 25, 2010. First planning meeting will be held in January. Family Night The first Family Night will be held on Friday, October 9th to coincide with the book fair from 6 – 8 pm. The Haunted Gym will be held on Friday, October 16th. Instead of having an obstacle course this year the gym will be divided into two sections – one section for games – the other for a movie. Assemblies All assemblies for the 2009/2010 school year have been scheduled. Looking for volunteers to help out at the assemblies. Suggestion was made to have a Family Math Night for Grades 3 – 5 to possibly be held on February 17th, the same day as Arithmetickles but at night. Shelley DeMarco was looking to see if we would possibly increase the Assembly budget by an addition $450 which would cover this night time event. At this time it has been decided that Shelley would go back to Mrs. Yard to obtain more information / different scenario for additional money and this item would be added to the October agenda. Box Tops We were able to raise approximately $2,000 thru Box Tops last year. Gift card prizes went over well last year. Tanya Brooks moved that we continue with the gift cards for prizes. All in favor. Also looking at what we could potentially purchase with acquired money – this will be added to the October agenda. Emily DeRosa suggested that we try and collect Sunny D labels. For every 20 we collect, we would be able to select 20 books for classes. Tanya Brooks moved that we start collecting Sunny D labels. All in favor. Still continuing with the Coke Rewards and Tyson Project A+ as well. Will be having a BJ’s membership drive starting on Friday, October 9th at the Family Night Book Fair. This will run thru October 23rd. For every membership or renewal the school will receive $5. Also each membership is for 15 months instead of 12 months. We were able to receive approximately $3,000 thru Target credit card purchases. Will start collecting Capri Sun and Nabisco wrappers. This will need to be coordinated with the custodial staff. We would receive .02 for each wrapper. Direct TV – HTS would receive $50 for each renewal for $100 for new customers. Emily will be giving this information to Mrs. Yard and a code will need to be obtained. Suggestion was made to see if a page can be added into the PTO Directory listing all of these opportunities. Leigh Geissler indicated that she thought it could be done for this year as the directory is not yet complete. Book Fair Pam Wagner will be contacting volunteers for this event. This will take place the week of October 5th. Casino Night 2010 This event will be held on Saturday, February 20th at Whispering Pines. Looking to start obtaining donations from various businesses. Permits are complete. Market Day Looking for volunteers to help out on delivery night. Potential for a pie fundraiser. Tanya Brooks will be contacting the Band Department to see if they are interested in doing this fundraiser to help offset some of their costs for events they will be having. Delivery for this would potentially be slated for October 28th. Fundraising The Kidstuff Coupons books will be available for purchase thru the second week of October. Last day to order More Time Moms Calendars will be Thursday, September 24th. Unfinished Business: Chairperson Guidelines Tanya Brooks and Shelley DeMarco will have a meeting with the incoming chairs to discuss responsibilities and transfer of duties. Elementary Computer Laptop Cart Looking to obtain another quote for this equipment so we can purchase. The Board of Education will contribute towards the Middle School cart. Community Day Need to decide if we will have an item to raffle next year. We only made $50 on the iPod raffle this year. Idea for next year was to have karaoke. Batting Cages Add to October agenda. 6. New Business: Teacher Appreciation Supplies We do not need to purchase a new coffee maker, it was fixed. Need to purchase a carafe for the breakfasts and luncheons. Research on sizes and prices will be done and presented at the October meeting. 7. Adjournment: 9:10 pm.